How to profile dashboards in a single workspace for different groups?

[Fern_21]

Hi all!

I have a single workspace in Power BI. I have AD groups that need to be granted access to specific dashboards.

For example, Group A can see Dashboard A, and Group B can see Dashboard B.

Is it possible to profile the dashboards this way within a single workspace?

Thanks

[andrewsommer]

When you say Dashboard do you mean Power BI reports, or do you actually mean a Power BI dashboard?  If you are referring to Power BI reports than the recommended method to share is to publish them in a workspace app and then create two audiences for each group and share the appropriate report with that audience.

Please mark this post as solution if it helps you. Appreciate Kudos.

[Fern_21]

Hi @andrewsommer !

Among the limitations, it says that it's possible to create just one app per workspace. I have a workspace with 5 reports, so I would need to create at least 5 apps. Is that possible?

Thanks for your support

[andrewsommer · Accepted solution]

You only need to create 1 app, and you put all five reports into that app.  Then you need to create an audience per security division.  So, if each report needs to be exclusive to a specific audience, then you will create 5 audiences, assign one report top each audience and the respective security group(s) to that audience.  

Here is an old Guy in a Cube video that walks through multiple audiences.  

Please mark this post as solution if it helps you. Appreciate Kudos.

[Deku]

Yes. You can grant read access to specific items within workspaces. You have to not give them workspace permission permissions.

If they just need to consume the reports you could setup a app with audiences. Audiences allow to specific which reports are visible with a app

[Fern_21]

Hi @Deku !

If I want to grant access to a group through an app, this group should not have any permissions within the workspace?
Thanks

[Deku]

Yes. If you give app permissions it will grant permissions on the report app and the underlying semantic model, and not the workspace