How to get an overview of all Power BI dataset owners and permissions

[mmossel]

I know that within each workspace one can see permissions for datasets, dashboards, reports and apps. However, how you can you see it across the entire organization in one overview?

- who owns which Power BI datasets

- who has access to the underlying data (build permission)

[ibarrau · Accepted solution]

I don't think so. You don't have any request to check the permission for an specific dataset. However you can get something that might help. If you get the datasets it should show the Group (workspace id). Then you can check the users involved in a workspace and their roles with the following request:

https://docs.microsoft.com/en-us/rest/api/power-bi/groups/getgroupusers

I hope that helps,

[justData]

you can check this video it shows how to use an API call to get dataset configureration info in a group:

https://youtu.be/hXbjHw-7sjg?si=lVUa8gCbImAtd0dL

[v-yalanwu-msft]

Hi  @mmossel ;

Currently if your workspaces are using the new Workspaces (V2) you can do this via the Power BI API
https://docs.microsoft.com/en-us/rest/api/power-bi/admin/groups_getgroupsasadmin#get-workspaces-with...)
If the workspaces are on the classic (v1) workspace you cannot.

Best Regards,
Community Support Team_ Yalan Wu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[ibarrau]

Hi, there is no single place to check all of this in the portal. However you can get this data with the Power Bi Rest API. As admin you can get all datasets in tenant with their owners (configured by in the json response). There you have an example:
https://docs.microsoft.com/en-us/rest/api/power-bi/admin/datasets_getdatasetsasadmin

I hope that helps,

[mmossel]

That's very helpful @ibarrau.

One follow-up question: with this Rest API, is it possible to see for each dataset not only the owner, but also which users have access/reshare/build permissions? I can't find it in the link you shared.

Thank you!

[ibarrau · Accepted solution]

I don't think so. You don't have any request to check the permission for an specific dataset. However you can get something that might help. If you get the datasets it should show the Group (workspace id). Then you can check the users involved in a workspace and their roles with the following request:

https://docs.microsoft.com/en-us/rest/api/power-bi/groups/getgroupusers

I hope that helps,

[mmossel · Accepted solution]

@ibarrau  what about this? Admin - Datasets GetDatasetUsersAsAdmin - REST API (Power BI Power BI REST APIs) | Microsoft Docs

[ibarrau]

You can use that one too. That might be better if your admin user is not in the workspace.

The request would also get the name of the users inside the workspace and their permission.

Regards,