Forum Discussion
How to Edit Report Subscriptions Set Up by Other Users
One of our workspace administrators who set up a number of subscriptions has has left our organization. All was well until we realized that subsciptions he had set up are still running. Myself and other workspace administrators tried to edit or end these subsciptions, but we can't view them.
Is there a way for an administrator to view and/or edit subscriptions set up by other administrators in the workspace?
Hi, Anonymous
The above reply seems wrong. Only you can manage the subscriptions you create. Neither the workspace administrator nor the power bi admin can see subscriptions created by others.
A subscription will end if the Pro or Premium Per User (PPU) license expires, the dashboard or report is deleted by the owner, or the user account used to create the subscription is deleted.
If possible, Sign in to his account and cancel the subscription in workspace setting>>subscription is the fastest way.
Reference:Subscribe yourself to reports and dashboards - Power BI | Microsoft Docs
Did I answer your question ? Please mark my reply as solution. Thank you very much.
If not, please feel free to ask me.
Best Regards,
Community Support Team _ Janey
4 Replies
Hi, Anonymous
The above reply seems wrong. Only you can manage the subscriptions you create. Neither the workspace administrator nor the power bi admin can see subscriptions created by others.
A subscription will end if the Pro or Premium Per User (PPU) license expires, the dashboard or report is deleted by the owner, or the user account used to create the subscription is deleted.
If possible, Sign in to his account and cancel the subscription in workspace setting>>subscription is the fastest way.
Reference:Subscribe yourself to reports and dashboards - Power BI | Microsoft Docs
Did I answer your question ? Please mark my reply as solution. Thank you very much.
If not, please feel free to ask me.
Best Regards,
Community Support Team _ JaneyThis was true until the April 7, 2022 enhancement allowing workspace admins to view all subscriptions associated with a workspace, make edits or take over subscriptions that are not their own.
Managing Power BI subscriptions just got easier | Microsoft Power BI Blog | Microsoft Power BI
You can send a mass email and ask the subscribed users to go to the report unsubscribe themselves? Additionally, you might try asking the "Power BI Admin", who is higher than WS admins, if they can delete those subscriptions. I'm a workspace admin myself and in our organization we always encourage end users to go subscribe themselves. We show them how to do it but we don't do it ourselves. That's the whole point of having a self-serve analytics platform.
