Forum Discussion
How to Allow External (Guest) Users to Access Power BI Datasets Connected via On-Premises Gateway
Hi techVikas ,
Guest users operate within their home tenant context, which restricts their ability to access or reuse datasets connected via your organization's gateway. Guest users cannot publish, edit, or connect to semantic models/datasets that utilize the hosting tenant's gateway unless they are working within that tenant's context.
Refer-Considerations and Limitations
If you dont have option/permission to switch tenant directories, consider creating a shared workspace within your tenant and adding them as members.Alternatively, you can export the necessary data to a format accessible to them or use cloud-based data sources to eliminate the need for on-premises gateways.
Hope this helps!If the response has addressed your query, please accept it as a solution and give a 'Kudos' so other members can easily find it.
Thank You!
Super UserI don’t think what you are trying to do is directly possible but there are some workarounds you can try. Guest users in Microsoft Entra ID operate from their home tenant (e.g., grn-app.com) and temporarily assume access to your tenant (rcb.com) through B2B collaboration.
However, on-premises data gateways are tenant-scoped. That means:
- The gateway cluster and its data sources are bound to the home tenant (rcb.com).
- Guest users cannot publish, edit, or connect to semantic models/datasets that use that gateway unless they are working natively within the rcb.com tenant context.
Do you have the Power BI Tenant Settings, enable "Share datasets across tenants" on?
You can try to get guest users to work inside your tenant; see if they can switch directories in the Power BI portal in the top-right profile icon. Then you need to share build permissions with them in your tenant.
If you have the “Share datasets across tenants” on external users should be able to set up dataflows or hit xmla endpoints on your tenant.
Please mark this post as a solution if it helps you. Appreciate Kudos.
don't have option/permission to switch tenant directories
