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Sanskruti
Helper II
Helper II

How does Subscription emails and RLS work together?

Hello,
I have a report in that we have applied RLS on state level and simultaneously I have given access to the report by subscription email. How does it work? Will the user be able to see the filters applied on RLS or will he be able to see everything?

 

Thank you in advance.

1 ACCEPTED SOLUTION
v-binbinyu-msft
Community Support
Community Support

Hi @Sanskruti ,

For Power BI reports, dashboards, or paginated reports that use a dataset with row-level security (RLS), use caution when creating subscriptions for yourself and others. Power BI warns you that the data contains RLS, but customers often scroll past the warning message.

The static image sent in the subscription email displays data based on the owner of the subscription. For this reason, when creating subscriptions, be careful to ensure that confidential information isn't included in the static image. Other than that static image, the report or dashboard itself opens (or not) and displays data based on the user's permissions.

 

For more details, you can read related document: Email subscriptions for reports and dashboards in the Power BI service - Power BI | Microsoft Learn

 

Best regards,
Community Support Team_Binbin Yu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

1 REPLY 1
v-binbinyu-msft
Community Support
Community Support

Hi @Sanskruti ,

For Power BI reports, dashboards, or paginated reports that use a dataset with row-level security (RLS), use caution when creating subscriptions for yourself and others. Power BI warns you that the data contains RLS, but customers often scroll past the warning message.

The static image sent in the subscription email displays data based on the owner of the subscription. For this reason, when creating subscriptions, be careful to ensure that confidential information isn't included in the static image. Other than that static image, the report or dashboard itself opens (or not) and displays data based on the user's permissions.

 

For more details, you can read related document: Email subscriptions for reports and dashboards in the Power BI service - Power BI | Microsoft Learn

 

Best regards,
Community Support Team_Binbin Yu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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