Forum Discussion
Hide reports in workspace
- 7 months ago
In Power BI, workspace access = access to all items in that workspace (subject to item-level permissions, but not “hide from some viewers”). Since you’re a Contributor and can’t publish an app or manage audiences, you don’t have a supported way to expose “in-development” pages/reports to only a subset of users in that same workspace. What does work:
1) Separate workspace
Use a Dev/Test workspace for ongoing changes and keep the live workspace stable. Share the Dev/Test workspace only withe two reviewers. This is the standard pattern.2) Publish an App with audience
If someone with rights can create an app:Put in-progress content in the same workspace
Exclude it from the app, or
Use audiences to expose it only to specific users
3) Duplicate the report
Keep:
One “Live” report
One “Dev/Test” report
Share the Dev/Test report directly with the two users (Manage permissions), and clearly name it as such.
This still doesn’t hide it from workspace members, but it avoids pushing changes to the live report.
Hi bernardoamaral ,
Generally this situation is handled by using multiple workspaces including something like a seperate Test and Production workspace. The Production workspace contains the "approved" version of the report and the Test workspace contains the report under development. You can decide which users or groups have access to each workspace. Once changes in the Test workspace are approved, the report is then promoted to the Production workspace. Here is a video which goes into more detail: https://www.youtube.com/watch?v=-N-LhfeVLa0