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PshemekFLK
Helper IV
Helper IV

Having access rights to refresh the dataset without access to the workspace?

Hi, 

 

I've just created a Power BI app combining multiple reports and I created multiple audiences to hide some of the reports for certain users. I see that on default "workspace users" have access to see all audiences:

 

Workspace users.PNG

 

This means that every time a workspace user opens an app they see all the possible views on top:

 

App Views.PNG

 

So for a certain user I took out their workspace access but this person needs to be able to refresh the dataset manually from time to time. Is it possible to give them possibility to refresh the dataset without them seeing all the views in the app?

1 ACCEPTED SOLUTION
ibarrau
Super User
Super User

I don't think you can let a user refresh a dataset if the user is not part of the workspace. However you can use other tool in order to complete the request. You can refresh datasets with Power Bi Rest API. You can write code like python, powershell and build a script that can be run from cloud or local environment by any user. You can also create a Power Automate or Logic App that refreshes a datasets and give the users access to run it. There are many blog posts about that over the internet if you want to take a deeper look.

I hope that helps,


If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Happy to help!

LaDataWeb Blog

View solution in original post

1 REPLY 1
ibarrau
Super User
Super User

I don't think you can let a user refresh a dataset if the user is not part of the workspace. However you can use other tool in order to complete the request. You can refresh datasets with Power Bi Rest API. You can write code like python, powershell and build a script that can be run from cloud or local environment by any user. You can also create a Power Automate or Logic App that refreshes a datasets and give the users access to run it. There are many blog posts about that over the internet if you want to take a deeper look.

I hope that helps,


If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Happy to help!

LaDataWeb Blog

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