Guest vs Member Admin Permissions in Power BI Tenant Migration

[YashikaAgrawal]

Hi Team, 

We are working on migrating Power BI reports from tenant Infy to TATA.

In the Azure portal, we see user types as Guest and Member.

1. Is it correct that guest users in Power BI can usually only be given Viewer or Contributor access, and have limited permissions compared to members?

2. If we assign a guest user as Admin in a Power BI workspace, are there still restrictions on certain admin actions (for example, creating new workspaces or managing gateways) compared to a full member account?

We want to understand if there is any way to make a guest user function like a member during migration.

Thanks

[v-karpurapud]

Hi @YashikaAgrawal 

I wanted to check if you’ve had a chance to review the information provided. If you have any further questions, please let us know. Has your issue been resolved? If not, please share more details so we can assist you further.

Thank You.

[v-karpurapud]

Hi @YashikaAgrawal 

Thank you for posting your question on the Microsoft Fabric Community Forum, and thanks as well @BhavinVyas3003  for your continuous support and assistance.

Could you let us know if the suggested solution resolved your issue? This information can assist other community members facing similar challenges.

Thank you.

[BhavinVyas3003 · Accepted solution]

Yes, guest users in Power BI can usually only be given Viewer or Contributor access and have limited permissions compared to members.

Even if a guest user is assigned the Admin role in a workspace, they may still face restrictions, such as not being able to create new workspaces or manage gateways, depending on tenant settings.

To make a guest user function like a member, you can change their user type from Guest to Member in Azure Active Directory. This provides fuller access but requires appropriate licensing and governance.