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jasonyeung87
Helper IV
Helper IV

Granting external users access to a workspace in power BI service

Hi,

 

I currently have setup a workspace within Power BI service and will give 3 users admin access. Two are internal and 1 external. The external user is not seeing that workspace when he logs in. I tried removing his access and adding it again, but it's not appearing for him.

 

I tried going to Power BI admin and changing the "Share Content with External users" setting to Enabled, but he's still not seeing the workspace. He also has the Power BI Pro license applied to him. This workspace will eventually contain the reports that the external user is working on.

 

I was wondering how do I get the external user to see this workspace?

 

Sincerely,

 

Jason

 

1 ACCEPTED SOLUTION
aj1973
Community Champion
Community Champion

Hi @jasonyeung87 

Are all these steps respected?

https://docs.microsoft.com/en-us/power-bi/admin/service-admin-azure-ad-b2b

if all is good then just share with him the link/URL to the Workspace, he will have to log in with his own credentials.

Regards
Amine Jerbi

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6 REPLIES 6
aj1973
Community Champion
Community Champion

Hi @jasonyeung87 

Are all these steps respected?

https://docs.microsoft.com/en-us/power-bi/admin/service-admin-azure-ad-b2b

if all is good then just share with him the link/URL to the Workspace, he will have to log in with his own credentials.

Regards
Amine Jerbi

If I answered your question, please mark this thread as accepted
and you can follow me on
My Website, LinkedIn and Facebook

Hi @aj1973 ,

Thanks for the info. I was able to give the external user access. I had to "Allow external guest users to edit and manage content in the organization".

 

Sincerely,

 

Jason

 

hi @aj1973,

I know it has been some time since you encountered this issue but I'm running into the same thing.

I've enbabled "Allow external guest users to edit and manage content in the organization".

And have added my external user as a guest.  I am not able to add the user to a Workspace.  It is giving me this error.  Any suggestions?  Thank you!

rrhascall_0-1683834435826.png

 

aj1973
Community Champion
Community Champion

Hi @rrhascall 

Is the user added to the groupe in Azure Active Directory? AD

Regards
Amine Jerbi

If I answered your question, please mark this thread as accepted
and you can follow me on
My Website, LinkedIn and Facebook

Hi @rrhascall 

 

It appears that there is an issue with the group?

 

Is that an AAD Group.





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GilbertQ
Super User
Super User

Hi @jasonyeung87 

 

After you have granted the external user admin access to the App Workspace, send them the link to the App Workspace. make sure it has got the tentant ID at the end of the URL which should have something similar as this

 

https://app.powerbi.com/home?ctid=7a31de0e-36fd-1ec3-8155-154f9fe30123





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