Forum Discussion

Kaycee's avatar
Kaycee
Advocate I
3 years ago

Granting Data Access Across Workspaces

Hi all, 

I require confirmation of how security works across workspaces.  

I have 2 workspaces.  Data Workspace and Report Workspace. 
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Scenario 1:  Report/App and Dataset in Same Workspace
In this scenario, the reports are published into an app. The dataset and reports/app are in one workspace.  The users are granted access to the App and are assigned to a role on the dataset.  The users are not granted access to the workspace.  The app works fine. 
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Scenario 2: Dataset in Alternate Workspace
Same as Scenario 1 except the dataset is in a separate workspace. 

However, in this scenario, the access was not sufficient. I had to also to grant view access to the workspace else the user received an error that they didn't have access to the underlying dataset.  I don't want the users to have access to the workspace. 

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Is there a workaround to this? What is the logic?  I really don't want people to have view access to the 'Data' workspace... 

Thank you



Need Help

3 Replies

  • aj1973's avatar
    aj1973
    Community Champion
    3 years ago

    Hi Kaycee 

    Scenario 2 is better, but to let users view reports in app you will need to go to the dataset and click on the 3 dots to give permission, a new window will open and from there assign users to the dataset with read only role.

    • Kaycee's avatar
      Kaycee
      Advocate I
      3 years ago

      Thanks kindly aj1973 for your reply. 

      I assume this is different to RLS, which was already applied?  I did click the 3 dots then Manage Permissions. Is this the place where you add the person, remove all 'tick options' before granting permission?