Forum Discussion

arnabmit's avatar
arnabmit
Icon for Helper I rankHelper I
1 year ago
Solved

Give workspace access to only select users

I published a report to a dedicated WS. I then assigned 1 admin, 2 contributors, and 5 viewers to the workspace, as only these people should have access to the report. However all users are currently able to access the report from a link shared manually by a viewer. What am I doing wrong? Please guide me.

Need Help
  • pallavi_r's avatar
    pallavi_r
    1 year ago

    Hi arnabmit ,

     

    The viewer and contributer do not have share permission, but if you give them the share permission while sharing a link, then they will be able to. 

    • First we need to check who all has got reshare permission, and remove it for contributor and viewer.

    Go to manage permission of the report, and identify who has reshare permission

    and then remove the permission, by unchecking the below as provided in snapshot

     

    • 1 admin and 1 contributor access to workspace is fine.
    • Instead of viewer access, you can just share report with user.
    • While sharing the link, uncheck Allow recipient to share the report.

     

     

    • Implement static/dynamic rls so that user will be able to see restricted data as per their access level
    • If you have premium capacity, better to publish app than providing access to individual items.

    If this post helps, please accept this as a solution. Appreciate your kudos.

     

    Thanks,

    Pallavi

3 Replies

  • pallavi_r's avatar
    pallavi_r
    Icon for Super User rankSuper User
    1 year ago

    Hi arnabmit ,

     

    The viewer and contributer do not have share permission, but if you give them the share permission while sharing a link, then they will be able to. 

    • First we need to check who all has got reshare permission, and remove it for contributor and viewer.

    Go to manage permission of the report, and identify who has reshare permission

    and then remove the permission, by unchecking the below as provided in snapshot

     

    • 1 admin and 1 contributor access to workspace is fine.
    • Instead of viewer access, you can just share report with user.
    • While sharing the link, uncheck Allow recipient to share the report.

     

     

    • Implement static/dynamic rls so that user will be able to see restricted data as per their access level
    • If you have premium capacity, better to publish app than providing access to individual items.

    If this post helps, please accept this as a solution. Appreciate your kudos.

     

    Thanks,

    Pallavi

    • arnabmit's avatar
      arnabmit
      Icon for Helper I rankHelper I
      1 year ago

      Thank you so much pallavi_r I have tried this option and awaiting feedback. I will surely let you know if it worked.

  • Anonymous's avatar
    Anonymous
    Not applicable
    1 year ago

    Hi arnabmit,

    Thanks for reaching out to the Microsoft fabric community forum.

     

    It looks like you are facing problem related to user's access to the reports. As pallavi_r provided with an answer to your query, Please accept it as Solution if you are able to solve your issue.

    Also thank you pallavi_r for your valuable efforts and solutions, which will help the community.

     

    If I misunderstand your needs or you still have problems on it, please feel free to let us know.  

    Best Regards,
    Hammad.
    Community Support Team

     

    If this post helps then please mark it as a solution, so that other members find it more quickly.

    Thank you.