Skip to main content
cancel
Showing results for 
Search instead for 
Did you mean: 

The ultimate Microsoft Fabric, Power BI, Azure AI & SQL learning event! Join us in Las Vegas from March 26-28, 2024. Use code MSCUST for a $100 discount. Register Now

Reply
justinhca
Regular Visitor

Gateway Service - SQL Server CAL requirements Power BI Pro / SharePoint Online

Hi there:

 

I am trying to determine the CAL licensing requirements for SQL Server, when a number of users view an embedded Power BI report in SharePoint Online.  The tricky part here is that the underlying data source for the Power BI report is scheduled to refresh daily, and pulls data from a local SQL Sever database via the On-Premise Data Gateway Service.  All of the users are licensed with Power BI Pro.

 

It seems like this could be a multiplexing scenario, which means we would need a CAL for each individual user, but that seems odd since the gateway service is actually making the connection to the database on a scheduled basis.

 

Here's what I was reading on the multiplexing scenario: http://www.microsoft.com/licensing/about-licensing/briefs/multiplexing.aspx

 

Any help would be greatly appreciated.

 

--Justin H.

5 REPLIES 5
Autosense
New Member

Same question.  Logic says PBI Gateway is one connection to SQL server to source data i.e. 1 CAL.  The question of downstream users does not apply or does it.  Microsoft/anybody please enlighten.

alexandre_rowup
Frequent Visitor

Almost three years later... I have the exact same question.

 

Someone here got this information?

Thanks!

v-huizhn-msft
Employee
Employee

Hi @justinhca,

To my knowledge, why do you need a CAL for each individual user? You just need to give all the uses access to get data from SQL Server. Then the uses can create report and publish it to service, configure schedule refresh and embedded Power BI report in SharePoint Online, all of those operations are not related SQL Server. The uses do it in Power BI desktop, service and sharepoint online. The only permission is to access SQL Server data if you want to users use the data. Please review the following articles for further analysis.

How to configure Power BI report scheduled refresh
Embed with report web part in SharePoint Online

Best Regards,
Angelia

Anonymous
Not applicable

Hi - so what is the licensing requirement if you use an On Premises Data Gateway with the SQL Server + CAL licensing model? Do you require just 1 CAL for the gateway machine, then all the Power BI Pro users do not require any license? I've also read the Multiplexing information and whilst I don't think it applies to PowerBI I would like to be sure before we decide which path to take for SQL licensing. Thanks

I have the exact same questions.. How did you end up solving your issue?

Helpful resources

Announcements
Fabric Community Conference

Microsoft Fabric Community Conference

Join us at our first-ever Microsoft Fabric Community Conference, March 26-28, 2024 in Las Vegas with 100+ sessions by community experts and Microsoft engineering.

February 2024 Update Carousel

Power BI Monthly Update - February 2024

Check out the February 2024 Power BI update to learn about new features.

Fabric Career Hub

Microsoft Fabric Career Hub

Explore career paths and learn resources in Fabric.

Fabric Partner Community

Microsoft Fabric Partner Community

Engage with the Fabric engineering team, hear of product updates, business opportunities, and resources in the Fabric Partner Community.

Top Solution Authors
Top Kudoed Authors