Forum Discussion

cheid_4838's avatar
cheid_4838
Icon for Helper IV rankHelper IV
1 year ago
Solved

Export Underlying Data is not exporting all columns

I have a matrix visual (below) that is summarizing purchase orders by driver manager.  When I or anyone else goes to export underlying data within the workspace app all the fields show up, but the PO...
  • anilgavhane's avatar
    1 year ago

    cheid_4838  Possbile reasons
    : Column Is Hidden in the Data Model

    • If PO Amount is marked as hidden in the model (even if used in visuals), it won’t show up in the export.
    • Fix: Open Power BI Desktop → Model view → Check if PO Amount is hidden. If so, unhide it.

    2. Column Is a Measure, Not a Raw Field

    • If PO Amount is a DAX measure rather than a column, it won’t appear in the “underlying data” export—only in “summarized data.”
    • Fix: Use “Export summarized data” instead, or create a calculated column if appropriate.

    3. Data Type Limitations

    • Power BI sometimes excludes non-text columns from underlying data exports unless they’re directly used in the visual.
    • Fix: Try converting PO Amount to text (if feasible) or ensure it’s explicitly referenced in the visual.

    4. Many-to-Many Relationship Complexity

    • Many-to-many relationships can cause ambiguous filter contexts, which may lead Power BI to exclude certain fields during export.
    • Fix: Try simplifying the relationship or use DAX to clarify the context (e.g., TREATAS, USERELATIONSHIP).

    5. Field Not Directly Used in the Visual

    • Only fields used in the visual or directly related to it are included in the export.
    • Fix: Add PO Amount to the matrix—even if hidden visually—to force inclusion.