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Dgreen23
Helper III
Helper III

Export Data from Publish to Web Report Help

I have a publish to web report that the end-users need to be able to export data from on a regular basis. I remember reading somewhere that publish to web did not have this functionality enabled a while ago. I'm wondering if that has changed or if someone has found a workaround for this. 

2 ACCEPTED SOLUTIONS
Mariusz
Community Champion
Community Champion

Hi @Dgreen23 

 

You can export data from visuals like for example Matrix or Table 

https://docs.microsoft.com/en-us/power-bi/visuals/power-bi-visualization-export-data

 

Or you can analyze in excel as per below.

https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-analyze-in-excel

 

 

Best Regards,
Mariusz

If this post helps, then please consider Accepting it as the solution.

Please feel free to connect with me.
LinkedIn

 

 

 

View solution in original post

v-diye-msft
Community Support
Community Support

Hi @Dgreen23 

 

If you mean Publish to Web which you will create the embed code, as I know, it doesn't have the feature for Export Data.

You could vote this similar idea in Power BI ideas Forum and add your comments there to improve Power BI and make this feature coming sooner.

In addition, Publish to web is not very safe. When you use Publish to web, the report or visual you publish can be viewed by anyone on the Internet. There is no authentication used when viewing these reports.  

 

But it's able to export data via other sharing like @Mariusz posted above.

 

Community Support Team _ Dina Ye
If this post helps, then please consider Accept it as the solution to help the other members find it more
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View solution in original post

7 REPLIES 7
v-diye-msft
Community Support
Community Support

Hi @Dgreen23 

 

If you mean Publish to Web which you will create the embed code, as I know, it doesn't have the feature for Export Data.

You could vote this similar idea in Power BI ideas Forum and add your comments there to improve Power BI and make this feature coming sooner.

In addition, Publish to web is not very safe. When you use Publish to web, the report or visual you publish can be viewed by anyone on the Internet. There is no authentication used when viewing these reports.  

 

But it's able to export data via other sharing like @Mariusz posted above.

 

Community Support Team _ Dina Ye
If this post helps, then please consider Accept it as the solution to help the other members find it more
quickly.

@v-diye-msft,

I voted on that idea. There is another one with similar intent located here https://ideas.powerbi.com/forums/265200-power-bi-ideas/suggestions/12275796-export-to-excel-tiles-of.... I'm honestly surprised that this functionality isn't already built, but I suppose that there are a plethora of other requests they're trying to process. I agree with you on the security dilemma regarding Publish to web. Unfortunately, its the only option I have for getting this dashboard out to non-power bi users. Thanks for the assistance!

Mariusz
Community Champion
Community Champion

Hi @Dgreen23 

 

You can export data from visuals like for example Matrix or Table 

https://docs.microsoft.com/en-us/power-bi/visuals/power-bi-visualization-export-data

 

Or you can analyze in excel as per below.

https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-analyze-in-excel

 

 

Best Regards,
Mariusz

If this post helps, then please consider Accepting it as the solution.

Please feel free to connect with me.
LinkedIn

 

 

 

@Mariusz,

 

The first document seems to be an option for me simply outputting data manually, which is not viable for my end-users needs. The second document seems interesting but redundant. The analysis in excel option is something that I can power with the dataset from the dashboard. If so do I just host the excel sheet with my dashboard and then have the end user download it? It seems a little counterproductive to have the dashboard and then have a separate document to show the data that makes it up. But, if that's the only workaround I'll take it. Have you done this before?

Mariusz
Community Champion
Community Champion

Hi @Dgreen23 

 

When you click Analyze in Excel in the service it will download a connection file to the specified dataset in the service, the user will be able to use pivot tables and save the workbook and later refresh to update the data if there were any dataset changes.

 

 

Best Regards,
Mariusz

If this post helps, then please consider Accepting it as the solution.

Please feel free to connect with me.
LinkedIn

 

@Mariusz,

I'll be experimenting with that. I guess my next question is whether or not they can change the data set and affect the report itself from this functionality.

 

Mariusz
Community Champion
Community Champion

Hi @Dgreen23 

 

There is no way of making any changes to the dataset, from excel they can only use the model, not author.

 

 

Best Regards,
Mariusz

If this post helps, then please consider Accepting it as the solution.

Please feel free to connect with me.
LinkedIn

 

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