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kmspsu93's avatar
kmspsu93
Frequent Visitor
1 year ago
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Enable and/or optimize Power BI Global Search

Greetings,   This is for https://app.powerbi.com/   I have been unsuccessful at finding a definitive blog, knowledge article or forum post that can answer how to optimize Power BI Global Search. ...
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  • v-pnaroju-msft's avatar
    v-pnaroju-msft
    1 year ago

    Hi kmspsu93,

    We sincerely apologise for the inconvenience caused.

    As the issue remains unresolved, we kindly request you to raise a support ticket with Microsoft using the link provided below. The support team will be able to offer specific insights related to your account and suggest appropriate resolutions.
    Microsoft Fabric Support and Status | Microsoft Fabric

    If you find our response helpful, we request you to mark it as the accepted solution and consider giving kudos. This will help other community members who may have similar queries.

    Thank you.

v-pnaroju-msft's avatar
v-pnaroju-msft
Icon for Community Support rankCommunity Support
1 year ago

Thank you, lbendlin ,for your response.

Hi kmspsu93,

 

We sincerely appreciate your inquiry through the Microsoft Fabric Community Forum.

As per my understanding, Power BI Global Search primarily retrieves results based on report names, dataset titles, dashboard names, workspace names, and app names. It does not search within report descriptions, tags, domain values, or report content such as visuals or fields.

To enhance the discoverability of your reports through Global Search, kindly follow the best practices mentioned below:

  1. Use clear and unique report titles; avoid using special characters.

  2. Store reports in shared or premium workspaces, rather than personal workspaces.

  3. Ensure that users have at least Viewer access to the report or workspace.

  4. Avoid relying on tags or domain values, as these currently do not influence search results.

Additionally, you may refer to the following link for further details:

Search and find your content using global search - Power BI | Microsoft Learn

If you find our response helpful, we kindly request you to mark it as the accepted solution and consider giving it kudos. This will help other community members who may have similar queries.

Thank you.

kmspsu93's avatar
kmspsu93
Frequent Visitor
1 year ago

Thanks for the response.  However, not sure any of the 4 best practices have any influence on results.

 

  1. Use clear and unique report titles; avoid using special characters.

    • As an example of I have a report simply named ETL Data.  It will not return in results.  Another example is a report with the acronym LOS in the name, will not return.  Of the reports that do show up in results, I do see reports with special charachters in the Global Search results.

  2. Store reports in shared or premium workspaces, rather than personal workspaces.

    • All content I expect to see in results are from is non-personal Workspaces.  If I have 30 reports in the same Workspace some of them show up in results, some do not.  No pattern or factor of where the report is stored I can see differentiates them

  3. Ensure that users have at least Viewer access to the report or workspace.

    • I am an Admin on every Workspace at my company and receive incomplete complete results. 

  4. Avoid relying on tags or domain values, as these currently do not influence search results.

    • Got it, however tags and domain values should influence.  Especially tagging.  Why even tag if it does not help you find it?

At present it just seems the best thing to do is turn it off.

 

Thank you for your reply though.