Embedding PB report free viewers with SKU F2

[cocoJ]

Hi, 

Do viewers need Pro licenses when Power BI reports are embedded or shared in apps from workspaces with Fabric F2 (lowest) capacity?

I spoke to someone from Microsoft, and they mentioned that viewers without a license need at least Fabric F64 capacity. However, I also read somewhere that Fabric F2 capacity is sufficient for viewers without a license.

Which one is correct?"

[Jonvoge · Accepted solution]

Hi cocoj

You describe two different scenarios, which have two different answers.

Scenario 1: Users will consume reports by logging into the Power BI Service, and accessing reports from Workspaces and Workspace Apps

This scenario requires Pro licenses for all end-users, unless you have a Fabric Capacity of at least size F64.

Your F2 would not be sufficient to avoid licenses for all users.

Scenario 2: Users will consume reports by accessing a website in which a Power BI report has been embedded.

If this embedding happens via the "Embed for your customers"/"App Owns Data" scenario (Understanding the different embedding solutions in Power BI embedded analytics | Microsoft Learn) where users will not login with a Microsoft Entra login, the end users will not need licenses, even if you are just on an F2 capacity.

Note that the latter requires web development skills, and a bit of development time to set up.

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