Email subscription: Workspace contributor cannot toggle "Permission to view the report in Power BI"

Hi allanw

I understand that you are having trouble with creating an email subscription to a report in the Power BI service. Based on the screenshot you shared, it looks like the option “Permission to view the report in Power BI” is disabled for the workspace contributor.

This is not a bug, but a feature of Power BI. This option is only available for the report owner or the workspace admin. The workspace contributor can only subscribe themselves or other users who already have access to the report. This is to prevent the workspace contributor from granting access to the report to users who are not authorized by the report owner or the workspace admin.

To resolve this issue, you have two possible options:

You can ask the report owner or the workspace admin to grant access to the report to the users you want to subscribe. Then, you can create the email subscription as a workspace contributor and enable the option “Permission to view the report in Power BI” .

You can ask the report owner or the workspace admin to change your role in the workspace from contributor to admin or member. This will allow you to create the email subscription and grant access to the report to any user in your organization.

You can view the link below for more details:

Email subscriptions for reports and dashboards in the Power BI service - Power BI | Microsoft Learn

Regards,

Nono Chen

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