Skip to main content
cancel
Showing results for 
Search instead for 
Did you mean: 

Find everything you need to get certified on Fabric—skills challenges, live sessions, exam prep, role guidance, and more. Get started

Reply
os_ca
Frequent Visitor

Department Workspace, Reports and dashboards

I am not clear about how Power BI reports can be managed or shared in a company.

SSRS reports have a central repository to hold all reports regardless of who creates a report.

 

As for Power BI, individuals create reports and dashboards and publish them to powerbi.com under their own account. I have a few questions regarding managing and sharing reports published in powerbi.com.

- Would reports and dashboards be shared with coworkers and executives via the share feature only?

- If the report owner left the company, what would happen?

- In this forum, one post says reports are managed per department. Is it possible? I guess except for my workspace, other workspaces are not owned by me. Is it correct? For example, I created a workspace called HR. The HR workspace is not a personal one. As soon as admins or members or contributors are assigned, is the workspace going to stay even after my account is deleted from the powerbi.com site?

1 ACCEPTED SOLUTION
Fowmy
Super User
Super User

@os_ca 

You can create workspaces and add report creators as contributors then share using the reports & dashboards using by publishing them as an App. this is the best practice. 
When users leave your organization, you can disable them or remove them from the wrokspace.

You will find this article explaining everything in details:
https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards


 

Did I answer your question? Mark my post as a solution! and hit thumbs up


Subscribe and learn Power BI from these videos

Website LinkedIn PBI User Group

View solution in original post

3 REPLIES 3
Fowmy
Super User
Super User

@os_ca 

You can create workspaces and add report creators as contributors then share using the reports & dashboards using by publishing them as an App. this is the best practice. 
When users leave your organization, you can disable them or remove them from the wrokspace.

You will find this article explaining everything in details:
https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards


 

Did I answer your question? Mark my post as a solution! and hit thumbs up


Subscribe and learn Power BI from these videos

Website LinkedIn PBI User Group

os_ca
Frequent Visitor

Thanks for your quick reply. Could you clarify that If a creator leaves his company, is the workspace still active? I mean let's assume that I created a workspace called HR and I left my job and my account was deleted. Is the HR workspace still there for my current company?

@os_ca 

Yes, the workspace will be there, the Power BI admin must remove the user who left the company. Power BI admin or the Global admin has the right to delete workspaces. 

Did I answer your question? Mark my post as a solution! and hit thumbs up


Subscribe and learn Power BI from these videos

Website LinkedIn PBI User Group

Helpful resources

Announcements
Europe Fabric Conference

Europe’s largest Microsoft Fabric Community Conference

Join the community in Stockholm for expert Microsoft Fabric learning including a very exciting keynote from Arun Ulag, Corporate Vice President, Azure Data.

July 2024 Power BI Update

Power BI Monthly Update - July 2024

Check out the July 2024 Power BI update to learn about new features.

July Newsletter

Fabric Community Update - July 2024

Find out what's new and trending in the Fabric Community.