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JinsengIT's avatar
JinsengIT
New Member
1 year ago
Solved

Default Workspace licensing to Pro

We have a mix of Power BI Pro and Power BI Premium Per User licensing.  Is there a way to configure our tenant such that all workspaces default to Power BI Pro licensing unless the end user manually ...
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  • Poojara_D12's avatar
    Poojara_D12
    1 year ago

    Hi JinsengIT 

     

    1. Default Behavior: Power BI sets workspace licensing based on the creator’s license (Premium Per User defaults to Premium).

    2. Manual Adjustment: Train Premium users to manually select Pro in Advanced Options when creating a workspace if Premium features aren’t needed.

    3. Governance via Admin Portal: Use the Power BI Admin Portal to monitor workspaces and enforce licensing policies.

    4. Automation: Consider using APIs or scripts to audit and adjust workspace settings if needed.

    This ensures flexibility while reducing Pro user access issues.

     

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    Kind Regards,
    Poojara
    Data Analyst | MSBI Developer | Power BI Consultant
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v-pnaroju-msft's avatar
v-pnaroju-msft
Community Support
1 year ago

Hi JinsengIT,

Thank you for reaching out to us through the Microsoft Fabric Community Forum.

 

Power BI does not have a built-in option to let tenant administrators automatically set the default workspace license to Pro for users. Workspaces created by Premium users will always default to the Premium license mode, as this is part of the Power BI Premium offering.

To address this issue, we recommend the following solutions:

  1. Administrators can set up shared workspace templates with Pro licensing. Users can then use these pre-configured workspaces without needing to manually adjust settings.

  2. Use PowerShell scripts or APIs to automate workspace licensing checks. Administrators can periodically review and adjust settings using Power BI REST APIs. At the same time, provide clear instructions to Premium users on how to change licensing settings for their workspaces when needed.

  3.  Administrators can restrict who is allowed to create workspaces and enforce specific configurations through the Power BI Admin Portal. Separate policies can be created for Premium users to meet their unique needs.

If you found this information helpful, please mark this as the solution and give kudos to help other members find it easily.

 

Best regards,
Pavan