Forum Discussion
Cannot create/link an alert with Data Activator
Hi _LS_,
Thanks for reaching out to the Microsoft Fabric Forum Community.
First, make sure your workspace is using Fabric capacity (either Premium or PPU). You can check this in the workspace settings on the Power BI Service.
Next, go to https://app.fabric.microsoft.com, click the app launcher (the nine dots in the top-left), and open Data Activator.
Once you're in, you can create a new flow by connecting it to an event stream, KQL database, or Lakehouse. Then you can set up rules and actions based on your data.
Right now, Power BI dashboard alerts can't directly trigger a Data Activator flow. If you want to trigger actions from visuals, you can either use Power Automate with those alerts or stream the data into Fabric to use with Data Activator.
Here is the official documentation of data activator:
If this helped, please mark the response as the accepted solution and give it a thumbs-up so others can benefit too.
Best regards,
Prasanna Kumar
Power BI is no longer surfaced under “Get Data” directly inside Activator. Instead, you set up the triggers or data connections from the Power BI side (through alerts or APIs), or from Activator using available connectors like Power Automate, Fabric, or REST APIs. That’s why when you create a new Activator flow, the screen feels disconnected — you’re seeing generic data sources (SQL, Dataverse, etc.), but not a clear “Power BI” option like you might expect from the preview.
Set up a Power BI alert on a dashboard tile (if applicable)
Pin your card visual to a Power BI dashboard.
Add a dashboard alert on that tile.
Connect that alert to Activator via Power Automate or the Activator connector.
Use the Activator “Power BI data-driven” trigger
Some tenants have this available in Activator’s trigger list.
Look for it under triggers like:
→ “When a data alert is triggered” or
→ “When Power BI dataset refresh completes”.
If this solved your issue, please mark it as the accepted solution. ✅
Hi anilelmastasi thank you, can you elaborate more on the step 'Connect that alert to Activator via Power Automate or the Activator connector.'
This is where I don't understand what I am supposed to do to connect alerts with Activator, I am struggling to find anything online hence the post to this forum? Thank you
Hi _LS_ ,
Here’s a clear explanation:
Set up a Power BI dashboard alert
Go to your Power BI report.
Pin the card visual (or any metric visual) to a Power BI dashboard.
On the dashboard, click the … (More options) on the tile → choose Manage alerts → Add alert rule.
Define the threshold and conditions for the alert.
✅ This alert can now trigger a Power Automate flow.
Create a Power Automate flow
Go to Power Automate.
Click Create → Automated flow.
Search for the Power BI trigger called: → When a data-driven alert is triggered
This trigger will listen for the Power BI alert you just set up.
Add Activator action in the flow
In the next step of the flow, click + New step.
Search for the Activator connector (this should appear if you have the GA Activator app installed and proper licenses).
Choose the relevant action, like: → Create activity in Activator
→ Trigger flow in Activator
→ Send notification to ActivatorFill in the required fields, such as:
-Title / message
-Target user / group
-Priority
Any custom details you want to pass from Power BI
Save and test the flow
Save your Power Automate flow.
Go back to Power BI and manually trigger the alert (for example, change the data so it crosses the alert threshold).
Check if the Activator activity or notification appears.
Hi anilelmastasi apologies for the delay in my response. I can't find the Activator connector in Power Automate so please could you advise where to download this "GA Activator app" and what "proper licenses" involves? Thank you
Hi _LS_,
Thanks for reaching out to the Microsoft Fabric Forum Community.
First, make sure your workspace is using Fabric capacity (either Premium or PPU). You can check this in the workspace settings on the Power BI Service.
Next, go to https://app.fabric.microsoft.com, click the app launcher (the nine dots in the top-left), and open Data Activator.
Once you're in, you can create a new flow by connecting it to an event stream, KQL database, or Lakehouse. Then you can set up rules and actions based on your data.
Right now, Power BI dashboard alerts can't directly trigger a Data Activator flow. If you want to trigger actions from visuals, you can either use Power Automate with those alerts or stream the data into Fabric to use with Data Activator.
Here is the official documentation of data activator:
If this helped, please mark the response as the accepted solution and give it a thumbs-up so others can benefit too.
Best regards,
Prasanna Kumar