Can't share workspace with Group, only with individuals

[weca_theo]

I have a Pro license, and work with a team who have Pro licenses. This team are in an Entra ID/AAD security group with Pro licenses assigned. This means I was able to create a new workspace in Power BI online, click 'manage access' then instead of adding users individually I added the entire group, with 'Member' role selected. After waiting a while I checked in with the users to see if they could see the shared workspace. They couldn't.

Instead I added a user individually and he could now see the workspace. What's going on? Why can't users access workspaces if given access via a Group?

What I can see:

What they can see (no workspace visible):

[collinq]

Hi @weca_theo ,

You can share with a group but "

• You can’t use Microsoft 365 Unified groups for direct sharing and email subscriptions. If you don’t want to specify individuals, you can use email-enabled distribution groups or security groups to share with multiple users." 

So, the type of group is what matters.

[weca_theo]

Hi @collinq ,

the group is a Security group. Does it have to be email enabled? Or is that only for distribution groups?

Thanks

[v-binbinyu-msft · Accepted solution]

Hi @weca_theo ,

For give access to your workspace, we could add security groups, distribution lists, Microsoft 365 groups, or individuals to these workspaces as admins, members, contributors, or viewers.

Note: After you add or remove a user or a group for workspace access, the permission change only takes effect the next time the user logs into Power BI.

For more details, you could read related document: Give users access to workspaces - Power BI | Microsoft Learn

Best regards,
Community Support Team_Binbin Yu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.