Forum Discussion
Can't see shared workspace
Hi abed-dagangan ,
To share a workspace with an outside user, you need to invite the guest into your organization before you can add them to the workspace.
If you do not have a Premium license, both you and the people you add to this workspace will need a Professional license so that you can access this workspace.If you have a Premium license, you can assign this workspace to Premium capacity in the workspace settings. You can then add people to it who do not have a professional license. However, these people can only have read-only permissions in this workspace as the Viewer role. If they need a higher role, they will also need a professional license.
Therefore, whether you need more Professional or Premium licenses depends on the role you want others to play in the workspace and how you want to distribute content from the workspace. Premium licenses are not always required.
Below is the official link will help you:
Create a workspace in Power BI - Power BI | Microsoft Learn
Distribute content to external guest users with Microsoft Entra B2B - Power BI | Microsoft Learn
Best Regards,
Xianda Tang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Hi abed-dagangan ,
To share a workspace with an outside user, you need to invite the guest into your organization before you can add them to the workspace.
If you do not have a Premium license, both you and the people you add to this workspace will need a Professional license so that you can access this workspace.
If you have a Premium license, you can assign this workspace to Premium capacity in the workspace settings. You can then add people to it who do not have a professional license. However, these people can only have read-only permissions in this workspace as the Viewer role. If they need a higher role, they will also need a professional license.
Therefore, whether you need more Professional or Premium licenses depends on the role you want others to play in the workspace and how you want to distribute content from the workspace. Premium licenses are not always required.
Below is the official link will help you:
Create a workspace in Power BI - Power BI | Microsoft Learn
Distribute content to external guest users with Microsoft Entra B2B - Power BI | Microsoft Learn
Best Regards,
Xianda Tang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
It's working now.
The missing step was https://learn.microsoft.com/en-us/microsoft-365/admin/manage/assign-licenses-to-users?view=o365-worldwide#assign-licenses-by-using-the-licenses-page which is a sub section of the article you've shared.
After applying this, I needed to wait for a few minutes for the change to apply.
Thanks a lot!