Forum Discussion
Can Power BI Free Users Access reports Shared by Premium Users? or Do they require Pro License
Hi,
Our Organization is planning to take Power BI Premium License, if taken, can Power BI Free Users in the Organization View Reports/ Dashboards Shared by Premium Users or is it Power BI Pro License is required Mandatorily?
Also, Please Clarify on the Sharing of Dashboards between Free , Pro and Premium Users.
Thanks and Regards,
T.V.P.Ramakrishna
9 Replies
With Power BI Premium you can share content with the free users through the App Workspaces. The free users will consume content via the App Workspaces. The App Workspaces are published from the workspace and this is where the content is consumed.
Recently, Microsoft released an updated to push out App Workspaces to be Automically installed for end users. See the blog post here: https://powerbi.microsoft.com/en-us/blog/automatically-install-apps/
Typically, you must have the free users find the App Workspaces they want to consume and install or add those workspaces they have access to see. The Pro users will setup the App Workspaces from the workspace and publish all or specific content to the App Workspace.
As far as sharing, Pro users can share the content with other Pro users. I believe you need a Pro user license to consume content that has been shared. Might double check this link: https://ideas.powerbi.com/forums/265200-power-bi-ideas/suggestions/15042117-ability-to-view-shared-reports-dashboards-with-fre
More about Power BI premium information: https://powerbi.microsoft.com/en-us/power-bi-premium/
Hope this helps!
asreenuAdvocate II
Needing pro license just to view reports seems like deceptive marketing. The whole marketing tag line is that you need pro license to create reports. App work spaces are cumbersome and confusing. The consumer needs a decent amount of know how and actually get into app work spaces to consume the reports.
If we want to publish these reports to a sharepoint portal, the only way seems to be that everyone get a license for pro. Other option is go and publish to workspaces, that is complicate to manage and update. This has got to get simple. MS is killing their product by making it difficult to consume.
The licensing is one of the lamest deployments I've ever seen.. Huge turnoff to using PowerBi product unless you consume 100 billion liscenses
I do have both a pro license and PPU accounts. when I use the PPU account to publish a report and grant access to my pro license account. The pro license account can see the published report but I can't open it. When I try to open the report I get a request to upgrade the pro license account to PPU account. What am I doing wrong?
davidz106Helper III
Any way to share reports with free users in 07/22?
