Best way to setup PowerBI

Hi dirkmuis ,

#1, You can create a workspace for testing, invite developer accounts and setting group member can edit group contents. If they publish reports to test group, group members can view and edit group contents.

Share your Power BI dashboards and reports with coworkers and others

Create workspaces with your colleagues in Power BI

#2, Some of edit features only works on desktop side(dax formula, power query functions, RLS...), current you can do simple operations on service side.

Comparing Power BI Desktop and the Power BI service

#3, For scheduler refresh, you need to install a gateway to handle refresh operations.

Data refresh in Power BI

Configuring scheduled refresh

#4, In fact, power bi service allow you to use multiple functions to share your comments, please refer to below link:

Ways to share your work in Power BI

#5, You can download published report from service side if export option hasn't turned off, you can refer to following document to know more about this feature:

Export a report from Power BI service to Desktop (Preview)

Regards,

Xiaoxin Sheng