Forum Discussion
Automated export to file for Power BI Report
Hi Dor-Y13 ,
This error usually happens because the "Export to File for Power BI Reports" action in Power Automate only works with workspaces assigned to Premium capacity (not Premium Per User - PPU). Even if you and your workspace both have PPU licenses, the export action is not supported for PPU workspaces—it requires a workspace on a dedicated Premium capacity (SKU like P1, P2, etc.), not just PPU.
Summary/Direct Answer:
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PPU (Premium Per User) workspaces are not supported for Export to File via Power Automate.
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This limitation is by design from Microsoft.
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To use the export action, the report must be in a workspace backed by Premium capacity (not just PPU).
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Your licenses and setup are correct, but this feature is not available for PPU, which is why you see FeatureNotAvailableError and a 404 error.
What you can do:
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Move the report to a workspace assigned to a full Premium capacity (if available).
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Or, use other export methods supported by PPU (like exporting manually in the Power BI Service).
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Hi Dor-Y13 ,
Manual export in Power BI means opening your report in the Power BI Service and using File > Export > PDF or Export > PowerPoint to save the report. This must be done by hand—there’s no scheduling.
Subscriptions let you receive email snapshots of the report on a schedule. You can set this up by clicking the Subscribe button in Power BI Service.
Details: Subscribe to reports and dashboards in Power BI*Note: For automated export to file (via Power Automate), you need a workspace on full Premium capacity, not just PPU.
Thanks a lot for the explanation!
Could you please describe which solution is available in the manually export PBI? so i guess that i can scheduale a subscribe notice for my report and then i dont need the PPU liscense?
Many thanks!
Dor
Super UserHi Dor-Y13 ,
Manual export in Power BI means opening your report in the Power BI Service and using File > Export > PDF or Export > PowerPoint to save the report. This must be done by hand—there’s no scheduling.
Subscriptions let you receive email snapshots of the report on a schedule. You can set this up by clicking the Subscribe button in Power BI Service.
Details: Subscribe to reports and dashboards in Power BI
*Note: For automated export to file (via Power Automate), you need a workspace on full Premium capacity, not just PPU.