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MarcA136's avatar
MarcA136
New Member
5 years ago

Automate export PowerBI report to pdf and send email without premium license

Hi,

 

Is there any workaround that allow to export PowerBI report to pdf and send it by email as an attachment with a Pro License per user only. I don't have the premium license on the workspace. The Export To File for PowerBI, PowerAutomate connector give me this error : "Report requested for export is not on dedicated capacity".

 

Thanks in advance

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6 Replies

  • Burningsuit's avatar
    Burningsuit
    Icon for Resident Rockstar rankResident Rockstar
    5 years ago

    Hi MarcA136 

    There is no workaround really, you've got to have a Premium licence to send full PDF's of reports. You could purchase a third-party solution - for example ChristianSteven software have solutions, but you've still got to spend.

    If you only want to send a PDF to users, probably the cheapest way is to have just one Premium Per User licence (PPU) and set up subscriptions from there to your Pro users. The problem with this is that's all they get, a PDF. They won't be able to access the Report, even though they have a Pro licence, as the Report will need to be on a PPU workspace and Pro can't access PPU workspaces. But what the hey - they get the PDF ! The next step up before a full Premium Capacity licence would be to get PPU licenses for the people you send the subscription to, then they would be able to access the Report, not just the PDF. Depending on your users numbers this may be considerably cheaper than full Premium Capacity.

     

    Hope this helps

    Stuart

    • MarcA136's avatar
      MarcA136
      New Member
      5 years ago

      Hi Stuart, thanks for the reply. 

      Is the Premium Per User licence (PPU) that your are talking about are the PowerBI Pro one ??

      From a report that I have access with this license I have to launch a flow that will send email wich contain a pdf version of the report to a list of e-mail. So yes the users only need to see the pdf and dont need to see the report itself.

       

      Thanks