Forum Discussion
Audiences vs Permissions
That was always unnecessary. You add the share permissions to users in the app which is now on the "Manage Audience Access" section.
So if everyone should be the same, just add the groups (or emails - bad idea as it is an administrative nightmare to keep up with, but you can do it) to the access settings, then check other optional settings (sharing, build, etc)
Note that anyone with permissions to the workspace will override this. So if Joe is a contributor and can share a report and dataset for his reports, it will override for Joe the fact that it is unchecked in the dialog box above.
If you have some users you want to be able to share and others you don't, that is where this new feature shines. You simply create a new sharing audience with share permissions in the app, and deny share permissions to the rest in the other audience.
No. As a rule, do not allow ANYONE access to the workspace unless they are a report publisher. Only give them access to the App for the workspace.
The new audience feature now allows you to create multiple "apps" for a single workspace by simply desigining a different set of reports for different audiences. I agree if you have no need of it, it is a bit of extra work on your part, but as soon as you have the need to restrict some reports to specific users, this will make it a snap compared to the old process of setting up a new workspace, creating thin reports, and a 2nd app.
Thank you edhans
The Workspace itself has not been shared: I meant that the way I have assigned view permissions for a Report was to open a Report's admin menu in the Workspace's Content tab, and select Manage Permissions. From there I would add individual users (or Outlook distribution lists) for those I wanted to see the report.
Is this unnecessary from now on?
Or is it necessary to still do this and then also add the user/distribution list in the Audience settings too?
That was always unnecessary. You add the share permissions to users in the app which is now on the "Manage Audience Access" section.
So if everyone should be the same, just add the groups (or emails - bad idea as it is an administrative nightmare to keep up with, but you can do it) to the access settings, then check other optional settings (sharing, build, etc)
Note that anyone with permissions to the workspace will override this. So if Joe is a contributor and can share a report and dataset for his reports, it will override for Joe the fact that it is unchecked in the dialog box above.
If you have some users you want to be able to share and others you don't, that is where this new feature shines. You simply create a new sharing audience with share permissions in the app, and deny share permissions to the rest in the other audience.I see now, thank you, this was very clear 👍
