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DebbieE
Community Champion
Community Champion

Assign a Pro License to an External user within our tenant

We have created a Power BI report inside our own tenant for an external company. We look afterthe data for them but we need them to have access to these reports. After watching a few videos I believe we need to Assign a pro licence to this external user within our tenant

 

Ive watched the Guy in a cube video on this but Im a little more confused  https://www.youtube.com/watch?v=xxQWEQ1NnlY

 

1. I dont know where you access Azure B2B? 

2. Hes talking about Publishing an App in Power BI but all we have done is published Reports and a Dashboard to a Power BI Workspace. Should I be converting out reports and dashboard to a power BI app in order to do this?

3. The user email, Should this be their work email? 

4. Can I not simply add an external user to the workspace where the Power BI Report and dashboard sit?

 

1 ACCEPTED SOLUTION
v-frfei-msft
Community Support
Community Support

Hi @DebbieE,

 

For the external members, I suggest you to add the user as guest to Azure Active Directory in advance and share the report / dashboard to them. For more details, please check the online document.

 

333.PNG 

 

Regards,

Frank

Community Support Team _ Frank
If this post helps, then please consider Accept it as the solution to help the others find it more quickly.

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4 REPLIES 4
v-frfei-msft
Community Support
Community Support

Hi @DebbieE,

 

For the external members, I suggest you to add the user as guest to Azure Active Directory in advance and share the report / dashboard to them. For more details, please check the online document.

 

333.PNG 

 

Regards,

Frank

Community Support Team _ Frank
If this post helps, then please consider Accept it as the solution to help the others find it more quickly.

Wouldnt this be better shared to them as an App. Im still left wondering if you need to assign them a Pro License if you dont have Premium?

Is this specific to Power BI? 

 

Just as an aside, what would you do if you used Power BI but didnt have an Azure Account?

 

Debbie

Go from your Power BI to Admin under the menu at left . Then add guest user there :

AbhiSSRS_0-1625729675183.png

 

AbhiSSRS_1-1625729730966.png

 

After this please share report directly with your users. They will be able to access that. They can use their own pro license or you can also assign them from your tenant. You will have to then share your tenant URL with them explicitly :

 

eg:

 

AbhiSSRS_3-1625729944297.png

 

 

 

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