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Anonymous's avatar
Anonymous
Not applicable
9 years ago

App/App Workspace confirmation required please?

Hi,   I have the following scneario and would like some confirmation on how to provide access to the users based on their usage, please.   The user DanA creates an AppWorkspace (AW) named 'WorldS...
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v-sihou-msft's avatar
v-sihou-msft
Microsoft Employee
9 years ago

Anonymous

 

In Power BI, any usage of App/App workspace requires Pro license. And for user need to Edit workspace itself, like add/remove users, you need to grant them "Admin". To edit the contents in App workspace, you only need to give them Member permission.

 

Reference:
Power BI Premium - what is it?

Create and distribute an app in Power BI

 

Regards,

  • Anonymous's avatar
    Anonymous
    Not applicable
    9 years ago

    Thanks for your response.

     

    I have two further questions:

    1) When you say "To edit the contents in App workspace, you only need to give them Member permission." - what exactly do you mean by this?  As when I was doing some testing, as an Member user I couldn't create a new report using the dataset in the App Workspace, and neither could I change the visuals in the App Workspace's report as a Member user. As an Admin user I could do both of these things.

     

    2) You mention "In Power BI, any usage of App/App workspace requires Pro license." - What about if I were to create a dashboard from a report in the App Workspace, and then share the dashboard to other users, by simply entering the email address of user in the share box, then

    a) it states the users I'd be sharing the dashboard with will have the same access as me - if I'm an Admin user and wishing to just share the dashboard with other users, does this mean these other users will have Admin rights to the App Workspace too?

    b) I also understand the App Workspace users can only be users inside of the organisation's tennant. However, if sharing the dashboard with users by entering their email address then this will bypass the internal organistation restriction and outside users would be able to view the dashboard - is this correct?

    c) In what situation would you share a dashboard with an end-user (if which they can click on the dashboard which will take them into the report), over adding the same end-user to the App Workspace as a Member user?  It seems both ways would provide the same access (ultimately having access to the App Workspace report pane) or am I wrong?

    d) you mention that Admin and Member users need to be Power BI Pro users but what if an App Workspace's Admin user (who has a Pro license) creates a dashboard and share that dashboard with 10 users, then these 10 users will only be able to review the dashboard, and click through to the report - so can these 10 users be Free license users, or do they have to be Pro license users as the dashboard they are viewing originally stems from an App Workspace?  My understanding is that to view shared content the user must be a Pro license user.

     

    Thanks.