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Si_7777's avatar
Si_7777
Icon for Advocate II rankAdvocate II
1 year ago
Solved

Another Power BI licencing question

Apologies asking this but having looked at it several times the information I get seems to conflict, why is it so complicated.    I am on a Power BI trial;  I am the only one developing a report in...
  • dataflip's avatar
    1 year ago

    I understand your frustration Power BI licensing and setup can indeed seem complex, especially when dealing with multiple tenants and evolving services like Microsoft Fabric. To answer your core question: if you're the only developer creating reports in Power BI Desktop and want to share them via Power BI Service, each user (including you and any colleagues viewing the report) needs a Power BI Pro license this is the minimum requirement for sharing content within the same tenant. You do not need Fabric capacity unless you're using Fabric-specific features like Data Warehousing or Real-Time Analytics; your Power BI content will work fine without it for now. The reason your trial keeps rolling might be because you're on a Power BI Premium Per User (PPU) or Fabric trial, which includes extended capabilities but once it ends, you’ll need to purchase either Pro or PPU licenses depending on your needs. Lastly, having two tenants (your company and the parent company) adds complexity because Power BI content is tenant-specific, and sharing across tenants requires external sharing setups or workspace access permissions, which must be carefully managed with IT. I recommend consolidating reporting into one tenant if possible to simplify access and governance.