Forum Discussion
All Report views count across the tenant
Hi All,
I need to view usage metrics for all reports in the tenant in one place.
The new usage metrics report has for a single workspace, can we extend it to all worksapces in the tenant?
What is the most convenient solution.
I don't have fabric capacities in my organization. Only Pro Licences
Thanks in advance
You’re right ,the Admin Monitoring workspace doesn’t currently split report view counts by individual Apps. It only shows overall activity at the workspace level. Unfortunately, that’s a current limitation in Power BI. If you need a detailed breakdown of which reports are viewed inside each App, the best option is to use the Power BI Admin API (GetActivityEvents). It gives you detailed logs that include the report name, app name, user, and timestamp. You can pull this data into Power BI Desktop and build your own report to see usage by App or report. For now, that’s the only reliable way to get this level of detail until Microsoft expands the Admin Monitoring dataset.
4 Replies
rohit1991Super User
Currently, Power BI’s built-in Usage Metrics Report only works at the workspace level, so there isn’t a native way to view report-view counts across your entire tenant in one place. If you want a complete overview, the best option is to use the Power BI Admin API or Audit Logs (GetActivityEvents), which let you extract detailed usage data - including report views -from all workspaces. You can then load this data into Power BI Desktop and build a custom dashboard to track report usage across the tenant. This approach works even if you don’t have Fabric capacity; Power BI Pro licences and Admin rights are enough. If you don’t have admin access, you can still export individual workspace usage reports to Excel and combine them manually. While it’s not a one-click feature yet, using the Admin API gives you the most accurate and scalable way to monitor report activity across your organization.
Thanks a lot rohit1991 for the kind support.
One more thing, I checked the reports in Admin Monitoring workspace. But there we have activities for Apps also, and I cannot get seperate views count for reports in each App.
Also accessed the model in Admin Monitoring workspace and still cannot divide the views count of Apps into reports.
If you have anything on this also please mention.
Thanks
- rohit1991
You’re right ,the Admin Monitoring workspace doesn’t currently split report view counts by individual Apps. It only shows overall activity at the workspace level. Unfortunately, that’s a current limitation in Power BI. If you need a detailed breakdown of which reports are viewed inside each App, the best option is to use the Power BI Admin API (GetActivityEvents). It gives you detailed logs that include the report name, app name, user, and timestamp. You can pull this data into Power BI Desktop and build your own report to see usage by App or report. For now, that’s the only reliable way to get this level of detail until Microsoft expands the Admin Monitoring dataset.
v-prasareCommunity Support
Hi sanjeewauom123,
We would like to confirm if our community members answer resolves your query or if you need further help. If you still have any questions or need more support, please feel free to let us know. We are happy to help you.
rohit1991 ,Thanks for your prompt responseThank you for your patience and look forward to hearing from you.
Best Regards,
Prashanth Are
MS Fabric community support