Forum Discussion
Adding 50 - 100 new users for read only - Best practices for adding outside company members
Do you know the benefits or drawbacks of adding 50-100 users to read only some reports I am creating for people outside our company?
Here are the two scenarios and would like to know what the best way to approach this with the cons and pros to it.
- Setting up 50 – 100 users under the @companyname.com portal/name with read only ability and only access to certain reports we want them to read.
- Pro – The benefit will be we can see their usage numbers of the certain reports.
- Pro – Also more security and control under if they can see the reports.
- Con – Having to manage 50-100 new users names & passwords.
Are there any other Pro or Cons for setting this up this way? Is there a best way to manage all these users and passwords you would suggest as we are a small company?
- Have the 50 – 100 users setup Power Bi Pro licenses on their own. How do we give them access to these reports when their domain is outside our company?
- Pro – Don’t have to manage the passwords or User name and security levels for these new users?
- Less control
Is this even a strategy you would suggest? And if we were to give them access to the reports how do I set that up?
Thanks for any advice and help!
Hey Anonymous ,
this document describes how to share content with users outside of your domain: https://docs.microsoft.com/en-us/power-bi/guidance/whitepaper-azure-b2b-power-bi#:~:text=1%20The%20process%20starts%20with%20an%20IT%20administrator,group%20they%20are%20in.%20...%20More%20items...%20
I recommend sharing the content with guest users, as it is more straightforward, considering the management of "internal" users that are not really internal. If you are a small company, than I assume you are not exüerienced with on-boarding external users and keep them away from internal systems and things like that.
Sharing Power BI content with external users using the Azure Active Director integration is simple, even if it confronts you with some unfamiliar terms like Azure Active Directory 🙂
You have to pay if you want to share content, no matter if the users are internal or external. This means you have to buy licenses.
You might consider buying premium licenses like P[x] or A[x] capacities to safe buying Pro licenses. If you consider using A[x] capacities, you have to be aware of the fact, that you need your own web app, the web app contains embedded Power BI reports.
Hopefully, this helps to tackle your challenge.
Regards,
Tom
1 Reply
- TomMartensSuper User
Hey Anonymous ,
this document describes how to share content with users outside of your domain: https://docs.microsoft.com/en-us/power-bi/guidance/whitepaper-azure-b2b-power-bi#:~:text=1%20The%20process%20starts%20with%20an%20IT%20administrator,group%20they%20are%20in.%20...%20More%20items...%20
I recommend sharing the content with guest users, as it is more straightforward, considering the management of "internal" users that are not really internal. If you are a small company, than I assume you are not exüerienced with on-boarding external users and keep them away from internal systems and things like that.
Sharing Power BI content with external users using the Azure Active Director integration is simple, even if it confronts you with some unfamiliar terms like Azure Active Directory 🙂
You have to pay if you want to share content, no matter if the users are internal or external. This means you have to buy licenses.
You might consider buying premium licenses like P[x] or A[x] capacities to safe buying Pro licenses. If you consider using A[x] capacities, you have to be aware of the fact, that you need your own web app, the web app contains embedded Power BI reports.
Hopefully, this helps to tackle your challenge.
Regards,
Tom