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AtchayaP
Helper V
Helper V

Access permission to other user

In powerbi, I have given access permission of my reports to manager, but if share report to other person in my team  they couldn't see the report.How can add admin role to the  person  in my team.

1 ACCEPTED SOLUTION
v-mengzhu-msft
Community Support
Community Support

Hi @AtchayaP ,

 

According to your description, you applied RLS to the report you wanted to share, so this also prevented other members of your team from viewing the report.

vmengzhumsft_0-1658384582693.png

 

If you want to make your team members have access to the report, you can refine the roles you create in desktop to enable managers to see all reports, non-managers to see data related to themselves, and add members for deployment on service.

Through this doc to achieve dynamic RLS: Dynamic Row Level Security with Manager Level Access in Power BI - RADACAD

Or you can add user into workspace as “contributors” or “members” , even “admin”. Because the three roles will not be affected by RLS.

vmengzhumsft_1-1658384582700.png

 

Row-level security (RLS) with Power BI - Power BI | Microsoft Docs

 

Best regards,

Community Support Team Selina zhu

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly

View solution in original post

7 REPLIES 7
v-mengzhu-msft
Community Support
Community Support

Hi @AtchayaP ,

 

According to your description, you applied RLS to the report you wanted to share, so this also prevented other members of your team from viewing the report.

vmengzhumsft_0-1658384582693.png

 

If you want to make your team members have access to the report, you can refine the roles you create in desktop to enable managers to see all reports, non-managers to see data related to themselves, and add members for deployment on service.

Through this doc to achieve dynamic RLS: Dynamic Row Level Security with Manager Level Access in Power BI - RADACAD

Or you can add user into workspace as “contributors” or “members” , even “admin”. Because the three roles will not be affected by RLS.

vmengzhumsft_1-1658384582700.png

 

Row-level security (RLS) with Power BI - Power BI | Microsoft Docs

 

Best regards,

Community Support Team Selina zhu

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly

Can I know how to add as contributors” or “members” ,  , as I'm not a powerbi admin to make other  employee as admin?

 

 

And can I know , should I be the powerbi admin to add others as admin ?

Hi @AtchayaP ,

 

The admin mentioned here are for the workspace.

If you are an administrator or member of the workspace, you can add user roles.

 

and the way to add workspace role: choose "Access"

vmengzhumsft_0-1658826251517.png

then in this page , you can add user.

vmengzhumsft_1-1658826281180.png

for more information about workspace roles please refer to this doc:

Roles in the new workspaces in Power BI - Power BI | Microsoft Docs

 

Best regards,

Community Support Team Selina zhu

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly

GilbertQ
Super User
Super User

Hi @AtchayaP 


The reason why Admin works is because an Admin Role gets full access to the dataset.

 

You would need to add the user under the security settings on the dataset!





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Power BI Blog

 this is how it shows if I open my setting? Would you help me? Should I contact my organization to add me and my colleague as a admin role 

16582442389185818306885037757507.jpg

 

GilbertQ
Super User
Super User

Hi @AtchayaP 

 

How did you share the report?

 

And did someone else configure the underlying dataset which has got Row Level Security enabled?





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Power BI Blog

I created dynamic RLS to managerial level, but the person I want to share do not have managerial level role.

 

And after deployed in powerbi service, I tried to share my report with other collegue from my workspace---> share option and gave their mail I'd to access my report to read and build.

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