1000 Workspace User Limit

[SeattlePowerBI]

Do new workspace limit (scheduled for release on August 1 2025) of a limit of 1000 users for workspace include workspaces with apps attached that are shared with 'everyone in the organization'? Our team would like to make sure that this limit will not apply to apps shared with 'everyone', but rather just to granting to workspace access via a role.

[SeattlePowerBI]

Thanks everyone! This is a big help 🙂 

[v-priyankata]

Hi @SeattlePowerBI 

Thank you for reaching out to the Microsoft Fabric Forum Community.@AlexisOlson @GilbertQ @BhavinVyas3003 Thanks for the inputs.

The information shared by the users is very useful and accurate. These points should help you. I hope this resolves your issue, but if you have any further questions, please reach out here.

Thanks.

[BhavinVyas3003 · Accepted solution]

• The upcoming 1,000-user limit per workspace (from August 1, 2025) only applies to users/groups explicitly assigned to workspace roles (like Admin, Member, Contributor, Viewer).
  It may not apply to apps shared with “Everyone in the organization”.

Additionally,

• A maximum of 1,000 users or groups can have workspace roles for a Power BI or Fabric workspace.
• Workspaces that are already over the limit will remain overlimit, but no additional users or groups can be added to workspace roles until the workspace is under the limit.
• For overlimit workspaces, workspace admins will need to consolidate user/group access to stay under the limit.
• Workspace admins or members attempting to add users or groups after this limit is reached, will get an error in the workspace access flow. in the workspace access flow.

please refer https://mc.merill.net/message/MC1098946 for more details.

[vanchi]

we already hit this limit and as mentioned we removed some of the user\SP and brought down the count of less than 1000, after this when we try to add a new user, it throws the same exception saying "FolderAccessLimitExceeded"

[GilbertQ]

Hi @SeattlePowerBI 

Another way to overcome this is to create groups and Add all your users into a group which will overcome the limit.

[AlexisOlson]

Limit on number of users or groups that can be added to workspace roles in Fabric and Power BI - M36...

"A maximum of 1,000 users or groups can have workspace roles for a Power BI or Fabric workspace."

"This change does not affect the number of users within a group itself. For example, a workspace with one group, that group is permitted to have over 1,000 users."

The limitation is on the number workspace roles, not the number of people in the app audience. 'Everyone' is effectively a single group role with arbitrarily many members.