1 tenant to other tenant

[YashikaAgrawal]

Hi Guys,

Planning to move from  1 tenant(source) to other tenant(target) in Power BI.

I have listed down few below items

Workspaces
Dashboards
Reports
Semantic Models
Applications

What activities should to be taken care, can somebody please help..

Also in net got "When Power BI assets, such as reports, datasets, dataflows, etc., are published in a new tenant, their GUIDs (globally unique IDs) change."

Question: should we make a note of this, and update in the new tenant..

Any suggestions please..

Thanks,

Naveen

[Anonymous]

Hi @YashikaAgrawal ,

If you had a opportunity to review the previous response provided by community members.I hope it was helpful. If yes, please Accept the answer so that it will be helpful to others to find it quickly.

Thank you for being a valued member of the Microsoft Fabric Community Forum!
Regards,
Pallavi.

[Anonymous]

Hi @YashikaAgrawal ,
I just wanted to kindly follow up to see if you had a chance to review the previous response provided by community members.I hope it was helpful. If yes, please Accept the answer so that it will be helpful to others to find it quickly.
Thank you for being a part of Microsoft Fabric Community Forum!

[Poojara_D12 · Accepted solution]

Hi @YashikaAgrawal 

To move from one Power BI tenant to another:

1. Prepare the New Tenant: Set up workspaces, assign roles, and connect data sources.
2. Migrate Assets: Re-publish reports, dashboards, datasets, and dataflows to the new tenant. Ensure all data connections are reconfigured.
3. Update GUIDs: GUIDs for Power BI assets change in the new tenant. Update references (e.g., embedded content, APIs) with new GUIDs.
4. Applications: Recreate or republish Power BI apps in the target tenant.
5. Post-Migration: Verify permissions, test data refresh, and monitor performance.

Track the old and new GUIDs and update them as needed in external systems or embedded reports.

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Kind Regards,
Poojara
Data Analyst | MSBI Developer | Power BI Consultant
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[YashikaAgrawal]

<Update GUIDs: GUIDs for Power BI assets change in the new tenant. Update references (e.g., embedded content, APIs) with new GUIDs.>

Thank you for the reply.

In the source system they have only 1 database(Snowflake), no gateways too.

Source tenant dont have any Custom application (website, internet portals) or Sharepoint online pages or ThirdPArty APIs, do we still requried GUIDs.

Thanks,

[YashikaAgrawal]

Thanks for the reply, will check the Power BI REST APIs:

Also can you please tell how migrate/copy the workspaces and datasets from source tenant to target tenant.

Thanks,

[rajendraongole1]

Hi @YashikaAgrawal - while doing this activities ,careful planning and may involve the use of Power BI REST APIs, Power BI Admin Portal, and Power BI Desktop.

I have uploaded the text document in json format. ,you can check this file.

[YashikaAgrawal]

Thank you..

As part of source tenant access details, should we ask below details from source tenant team.
Principal Details, Access Rights,Group Permissions,Service Principals,
Sharing Details, Governance Policies,Dependencies,Configuration.

Which once we can remove from the above list..

[rajendraongole1]

Hi @YashikaAgrawal  - Migrating Power BI assets from one tenant (source) to another tenant (target) is a critical activity and requires detailed planning to ensure minimal disruption.

1.Identify all data sources used in your datasets and reports.

2.Check if data sources are tenant-specific (e.g., Azure SQL Database, SharePoint Online, OneDrive).

3.Update connection strings, credentials, and permissions for the target tenant.

4.Ensure Power BI Premium capacity or Pro licenses are available for all users.

5.If using Premium Per User, ensure the same applies in the target tenant.

6.Make a note of GUIDs in the source tenant and their corresponding GUIDs in the target tenant for audit purposes.

Ref links :

Power BI migration overview - Power BI | Microsoft Learn

TEC - Tenant-to-Tenant Power BI Migrations - The Next Frontier

HOpe this helps.

[YashikaAgrawal]

Thank you for the reply.

a. Can we download Dashboards too or do we need Power BI Rest APIs..

b. Workspaces, Reports, Semantic Model, we can download and move to the target tenant, is this correct.

Thank You,

[rajendraongole1]

Hi @YashikaAgrawal  - Dashboards in Power BI cannot be directly downloaded or exported like reports or datasets.
Using Power BI REST APIs:
1.To migrate or manage Dashboards, you need to use the Power BI REST APIs.
2.APIs allow you to extract dashboard details, replicate tiles, and even move them between workspaces or tenants programmatically.
3.You will need to script the process to recreate the dashboard in the target tenant or workspace.

For Second question: 

Yes, but with some limitations

1.No, workspaces themselves cannot be directly downloaded.

2.Once downloaded, you can upload the .pbix file to a workspace in the target tenant.

3.Datasets cannot be directly downloaded from the Power BI Service.

Hope this helps.