Forum Discussion
What is the Export data row count limit for Power BI Report Server?
Hi Anonymous,
After confirmation from PG internally, we can only export data to .csv currently. And maximum number of rows that can be exported .csv is 30,000.
Best Regards,
Qiuyun Yu
Hi v-qiuyu-msft,
Yes, agreed. The Microsoft Power BI product team told us the same late last week: Power BI Report Server data export is limited to 30k rows, while Power BI Service can export 150k rows.
I was disappointed to learn that the underlying reason for this capability difference is to help drive the growth of Microsoft's cloud business. It is a shame that users of the on-premises solution are delivered a de-rated product (of a simple and fundamental capability) in order to make the cloud version appear more attractive. In our case, this means that painful and time consuming work-arounds will continue to be required simply to produce raw data for our finance group for their Excel-based analysis and reporting process.
As a huge fan and an advocate of Microsoft's "Power" suite, including DAX, I feel left behind by this marketing decision. I remain hopeful that this strategy will change and that users will be able to feel safe in adopting any/either of Power Pivot for Excel, Power BI Service or Power BI Report Server.
Helper IIIHi v-qiuyu-msft,
Is there a solution to this yet? Our organization is using PowerBI Report Server and the limitation of 30k, is a huge disappointment.
Anonymous,
May i know what is your work around, cos my current work around is simple create a raw data set on Excel for my end user
Rookarumba, our forced workaround is to reduce the data size by filtering the time period (i.e. date field) or other slicers and then to perform multiple report data exports, then pasting the .csv data together in Excel. Not much of a workaround -- just a lot of extra work and wasted time. The 30k row data export limit also applies to Power BI Desktop (optimized for Report Server). This limitation means that our own data is essentially trapped by the tool.
An additional problem is that since PBIRS does not support exporting the "Underlying data", I have to include a separate Table visual on every report page that includes all the fields in our dataset so that we can get all fields upon export. I make these table visuals very small so that only the assigned title, Export Table, appears.
- Rookarumba
That is another way to look at it.
Basically what I did is, I extracted the entire raw data after some processing and load it onto an Excel sheet and asked the user the work on those file and use PowerBI as a visual :(
This is really a huge shortfall and bad for everyone that is using PowerBI Report Server or the team that build it :(
oranimoAdvocate I
Note that in latest versiion of PBIRS March 2018, Export data to csv does not work at all from the web portal. It only work from the desktop application optimized for PBIRS March 2018, but fails once the file is successfuly uploaded to the web portal. Please check and update on a fix. If anyone else noticed the same bug then please report it here.