Restricted Export Formats

[PCorbitt]

Hello, experts! I created a report a few months ago in Report Builder and at that time I was able to restrict the export options to just Excel and PDF from a dropdown list. I urgently need to use that setting again for a new report but can't find that option anymore. Was this ability eliminated, moved, replaced? 

[aduguid · Accepted solution]

You'll need to update your config file on the report server. Once you open the file in Notepad you can remove any extensions you don't want your users to export. Search for the "Render" section. Make sure you take a backup before making any changes.

C:\Program Files\Microsoft Power BI Report Server\PBIRS\ReportServer\rsreportserver.config

		<Render>
			<Extension Name="WORDOPENXML"
			           Type="Microsoft.ReportingServices.Rendering.WordRenderer.WordOpenXmlRenderer.WordOpenXmlDocumentRenderer,Microsoft.ReportingServices.WordRendering"/>
			<Extension Name="WORD"
			           Type="Microsoft.ReportingServices.Rendering.WordRenderer.WordDocumentRenderer,Microsoft.ReportingServices.WordRendering"
			           Visible="false"/>
			<Extension Name="EXCELOPENXML"
			           Type="Microsoft.ReportingServices.Rendering.ExcelOpenXmlRenderer.ExcelOpenXmlRenderer,Microsoft.ReportingServices.ExcelRendering"/>
			<Extension Name="EXCEL"
			           Type="Microsoft.ReportingServices.Rendering.ExcelRenderer.ExcelRenderer,Microsoft.ReportingServices.ExcelRendering"
			           Visible="false"/>
			<Extension Name="PPTX"
			           Type="Microsoft.ReportingServices.Rendering.PowerPointRendering.PptxRenderingExtension,Microsoft.ReportingServices.PowerPointRendering"/>
			<Extension Name="PDF"
			           Type="Microsoft.ReportingServices.Rendering.ImageRenderer.PDFRenderer,Microsoft.ReportingServices.ImageRendering"/>
			<Extension Name="IMAGE"
			           Type="Microsoft.ReportingServices.Rendering.ImageRenderer.ImageRenderer,Microsoft.ReportingServices.ImageRendering"/>
			<Extension Name="MHTML"
			           Type="Microsoft.ReportingServices.Rendering.HtmlRenderer.MHtmlRenderingExtension,Microsoft.ReportingServices.HtmlRendering">
				<Configuration>
					<DeviceInfo>
						<DataVisualizationFitSizing>Approximate</DataVisualizationFitSizing>
					</DeviceInfo>
				</Configuration>
			</Extension>
			<Extension Name="CSV"
			           Type="Microsoft.ReportingServices.Rendering.DataRenderer.CsvReport,Microsoft.ReportingServices.DataRendering"/>
			<Extension Name="XML"
			           Type="Microsoft.ReportingServices.Rendering.DataRenderer.XmlDataReport,Microsoft.ReportingServices.DataRendering"/>
			<Extension Name="ATOM"
			           Type="Microsoft.ReportingServices.Rendering.DataRenderer.AtomDataReport,Microsoft.ReportingServices.DataRendering"/>
			<Extension Name="NULL"
			           Type="Microsoft.ReportingServices.Rendering.NullRenderer.NullReport,Microsoft.ReportingServices.NullRendering"
			           Visible="false"/>
			<Extension Name="RGDI"
			           Type="Microsoft.ReportingServices.Rendering.ImageRenderer.RGDIRenderer,Microsoft.ReportingServices.ImageRendering"
			           Visible="false"/>
			<Extension Name="HTML4.0"
			           Type="Microsoft.ReportingServices.Rendering.HtmlRenderer.Html40RenderingExtension,Microsoft.ReportingServices.HtmlRendering"
			           Visible="false">
				<Configuration>
					<DeviceInfo>
						<DataVisualizationFitSizing>Approximate</DataVisualizationFitSizing>
					</DeviceInfo>
				</Configuration>
			</Extension>
			<Extension Name="HTML5"
			           Type="Microsoft.ReportingServices.Rendering.HtmlRenderer.Html5RenderingExtension,Microsoft.ReportingServices.HtmlRendering"
			           Visible="false">
				<Configuration>
					<DeviceInfo>
						<DataVisualizationFitSizing>Approximate</DataVisualizationFitSizing>
					</DeviceInfo>
				</Configuration>
			</Extension>
			<Extension Name="RPL"
			           Type="Microsoft.ReportingServices.Rendering.RPLRendering.RPLRenderer,Microsoft.ReportingServices.RPLRendering"
			           Visible="false"
			           LogAllExecutionRequests="false"/>
		</Render>

[PCorbitt · Accepted solution]

This was such a simple problem. The answer was using the PBI visualization Visual>Export settings. 

[aduguid · Accepted solution]

You'll need to update your config file on the report server. Once you open the file in Notepad you can remove any extensions you don't want your users to export. Search for the "Render" section. Make sure you take a backup before making any changes.

C:\Program Files\Microsoft Power BI Report Server\PBIRS\ReportServer\rsreportserver.config

		<Render>
			<Extension Name="WORDOPENXML"
			           Type="Microsoft.ReportingServices.Rendering.WordRenderer.WordOpenXmlRenderer.WordOpenXmlDocumentRenderer,Microsoft.ReportingServices.WordRendering"/>
			<Extension Name="WORD"
			           Type="Microsoft.ReportingServices.Rendering.WordRenderer.WordDocumentRenderer,Microsoft.ReportingServices.WordRendering"
			           Visible="false"/>
			<Extension Name="EXCELOPENXML"
			           Type="Microsoft.ReportingServices.Rendering.ExcelOpenXmlRenderer.ExcelOpenXmlRenderer,Microsoft.ReportingServices.ExcelRendering"/>
			<Extension Name="EXCEL"
			           Type="Microsoft.ReportingServices.Rendering.ExcelRenderer.ExcelRenderer,Microsoft.ReportingServices.ExcelRendering"
			           Visible="false"/>
			<Extension Name="PPTX"
			           Type="Microsoft.ReportingServices.Rendering.PowerPointRendering.PptxRenderingExtension,Microsoft.ReportingServices.PowerPointRendering"/>
			<Extension Name="PDF"
			           Type="Microsoft.ReportingServices.Rendering.ImageRenderer.PDFRenderer,Microsoft.ReportingServices.ImageRendering"/>
			<Extension Name="IMAGE"
			           Type="Microsoft.ReportingServices.Rendering.ImageRenderer.ImageRenderer,Microsoft.ReportingServices.ImageRendering"/>
			<Extension Name="MHTML"
			           Type="Microsoft.ReportingServices.Rendering.HtmlRenderer.MHtmlRenderingExtension,Microsoft.ReportingServices.HtmlRendering">
				<Configuration>
					<DeviceInfo>
						<DataVisualizationFitSizing>Approximate</DataVisualizationFitSizing>
					</DeviceInfo>
				</Configuration>
			</Extension>
			<Extension Name="CSV"
			           Type="Microsoft.ReportingServices.Rendering.DataRenderer.CsvReport,Microsoft.ReportingServices.DataRendering"/>
			<Extension Name="XML"
			           Type="Microsoft.ReportingServices.Rendering.DataRenderer.XmlDataReport,Microsoft.ReportingServices.DataRendering"/>
			<Extension Name="ATOM"
			           Type="Microsoft.ReportingServices.Rendering.DataRenderer.AtomDataReport,Microsoft.ReportingServices.DataRendering"/>
			<Extension Name="NULL"
			           Type="Microsoft.ReportingServices.Rendering.NullRenderer.NullReport,Microsoft.ReportingServices.NullRendering"
			           Visible="false"/>
			<Extension Name="RGDI"
			           Type="Microsoft.ReportingServices.Rendering.ImageRenderer.RGDIRenderer,Microsoft.ReportingServices.ImageRendering"
			           Visible="false"/>
			<Extension Name="HTML4.0"
			           Type="Microsoft.ReportingServices.Rendering.HtmlRenderer.Html40RenderingExtension,Microsoft.ReportingServices.HtmlRendering"
			           Visible="false">
				<Configuration>
					<DeviceInfo>
						<DataVisualizationFitSizing>Approximate</DataVisualizationFitSizing>
					</DeviceInfo>
				</Configuration>
			</Extension>
			<Extension Name="HTML5"
			           Type="Microsoft.ReportingServices.Rendering.HtmlRenderer.Html5RenderingExtension,Microsoft.ReportingServices.HtmlRendering"
			           Visible="false">
				<Configuration>
					<DeviceInfo>
						<DataVisualizationFitSizing>Approximate</DataVisualizationFitSizing>
					</DeviceInfo>
				</Configuration>
			</Extension>
			<Extension Name="RPL"
			           Type="Microsoft.ReportingServices.Rendering.RPLRendering.RPLRenderer,Microsoft.ReportingServices.RPLRendering"
			           Visible="false"
			           LogAllExecutionRequests="false"/>
		</Render>

[PCorbitt]

Thank you for your response! How do I get to the Report Server? Is it software I need to download or is it a part of Report Builder that I haven't discovered yet?

[aduguid]

Are you deploying the report to an on premises server or to the service (cloud)?

[PCorbitt]

It is a part of a PBI report which is published to a Workbook, where the Paginated Report is also stored. I think that means my answer is "to the service (cloud)".