Sharepoint Site Configuration / Power BI showing only root level folders

[mister_arduino]

Hi - 

we're currently trying to connect to a dataset from a specific location/Document Library in our Sharepoint site (i.e., /share Documents/myname/mypowerbiproject). This Library has been already defined on out SP environment, and the dataset uploaded. 

The problem happenes when accessing in Power BI the Get Data --> Sharepoint - Team Site module; we are unable to browse the specific defined folder that contains the dataset, since PowerBI is only showing the top-level/root site collection (i.e., /share Documents, Site Assets, SiteCollection Documents, etc). 

Is there a way to browse deeply into the SP File System, in order to get data from specific locations? 

Thank you!

[Greg_Deckler]

So, typically, connecting to SharePoint you are going after List data, not Documents, I'm not really sure about what kind of useful information that you can get from Documents. When I tried this, I really did not see a way to expand into particular folders, etc. You can try clicking on the "Table" or "Records" that are presented and see if you can drill down into it.

EDIT: @mister_arduino, I did prove out that you can scroll over to the Folders column, click on "Record" I believe (for the right folder row) and then click on "Table" in the "File" row and you can get a list of files. You may have to expand beyond that as well.

You may also have some luck using OData and connecting to the older OData web services end points.

[mister_arduino]

Thanks!

Let me be more precise with this issue.

Our Sharepoint server has the following top-level URL:

https://mycompany.sharepoint.com

This root level is defined by the following Folders: FormServerTemplates, SahreDocuments, SiteAssets, SiteCollectionDocuments, etc.

For the purporse of this Visual Management project, we created a new site with the following URL:

https://mycompany.sharepoint.com/sites/mycompany/SharedServices/DashboardsProject

In here, we're planning to dump the datasets that will be imported/synced with PowerBI.

The problem is that PowerBI only shows the top-level folders of https://mycompany.sharepoint.com; our datasets are located on https://mycompany.sharepoint.com/sites/mycompany/SharedServices/DashboardsProject and we can't find a way to point to that site and get the files.

Thanks!

Marco.

[mister_arduino]

Just FYI/Update.

PowerBI Documentation states the following:

Can I use an Excel document from a SharePoint Online document library?

If the document is in the root Team site, you will be able to connect to it from Power BI by going to Get Data > Files > SharePoint - Team Sites. If you have a subsite, those will not be available, and files will need to be moved to OneDrive for Business.

[Greg_Deckler]

Yeah, I just realized that after I posted my reply, you are using the "Get Data" from the Service. The Service tends to have more limitations. You probably want to put that Excel file on OneDrive to get around this.

[mister_arduino]

Yeah, It seems to be a System limitation. I guess the only way to tackle this problem is with a OneDrive Business License.

I sumitted a ticket to Microft POWER BI Unit, but I guess there's not hope...

Thanks again!!

[mister_arduino · Accepted solution]

Just a heads up: 

I submitted a ticket to the Microsoft POWERBI team, and the kindly fixed the issue. 

Now, when trying to connect to a specific Sahre Point subgroup, you'll be asked to submit the group's URL address, avoiding the "by default" pointing to the top-level Sharepoint site. 

Kudos to the Power BI DEV Team... Awesome team!

[RyanWIB]

This isn't a fix as it only works on the Browser version.  Myself and others are wanting to link to data within a subsite from the Power BI Desktop application.

[Anonymous]

Did anything changed here? I'm trying to get to files in subfolder of our SharePoint, but I get error:

DataSource.Error: Microsoft.Mashup.Engine1.Library.Resources.HttpResource: Request failed: 
OData Version: 3 and 4, Error: The remote server returned an error: (404) Not Found. (Not Found)
OData Version: 4, Error: The remote server returned an error: (404) Not Found. (Not Found)
OData Version: 3, Error: The remote server returned an error: (404) Not Found. (Not Found)

it allows me access to root folder of our SharePoint (https://ourcompany.sharepoint.com/sites/myteam), but not to subfolder where my data files sit (https://ourcompany.sharepoint.com/sites/myteam/Shared%20Documents/My%20Data%20Files)

Why so?

[Greg_Deckler]

@mister_arduino - When you initially connect, enter the full URL to the site, https://mycompany.sharepoint.com/sites/mycompany/S​haredServices/DashboardsProject

It should then come up and display all of the top-level lists and libraries for that particular site.

EDIT - I just thought that if you are doing this from the Service, I don't believe it gives you those options. I was doing this from the Desktop. I will try it from the Service.