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Frequent Visitor

## Ranking created measures

I have a smartsheet with the reasons why people have left the company, more than 1 reason can be chosen from the list of 9 possible choices. I am trying to display the top 5 reasons on my dashboard.

I have created a measure for each of the 9 reasons to be able to count each time the individual reason is used -

Involuntary =
CALCULATE(
COUNTA('Offboarding actions'[Reason for leaving]),
CONTAINSSTRING('Offboarding actions'[Reason for leaving], "Involuntary")
)

Problem is now how to show the top 5, I've been trying to use RANKX but haven't got it to work.

As a completely different way I tried seperating the 'Reasons for Leaving' column by delimiter to create a seperate column but got stuck on how to group the 2 columns.

Still very much a beginner user!
1 ACCEPTED SOLUTION
Community Support

You don't have to create a measure for each reason separately. You can add a table "Reason table" which has all distinct possible reasons to the model. Then there are three methods coming to my mind.

Method one:

Use Power Query to split the "Reason for leaving" column. When splitting, expand Advanced options and select split into Rows rather than the default Columns. All reasons will be splitted into the same column with only one reason on one row. Then it will be easy to be counted with DAX.

You can apply the change to power bi desktop, create a relationship between this table and the "Reason table" created earlier based on Reason column. This is a one-to-many relationship from "Reason table" to the original data table. Then create below measure. Add the reason column to a visual and add a TOP N filter on it based on the measure.

Measure 1 = COUNT(Demo1[Reason for leaving]).

Method 2:

Use Power Query's Group by feature to count number of reasons after splitting the column into rows. Then apply a TOP N filter on the count column.

Method 3:

If you don't want to split the reason column, you can use the following measure:

Measure 3 = COUNTROWS(FILTER(Demo3,CONTAINSSTRING(Demo3[Reason for leaving],SELECTEDVALUE('Reason Table'[Reason]))))

I created samples of above three methods in a sample file. You can download the attachment at bottom to see details.

Best Regards,
Community Support Team _ Jing
If this post helps, please Accept it as Solution to help other members find it.
2 REPLIES 2
Frequent Visitor

Thanks so much for the different options and great explanations.

Option 3 seemed the easiest and being inherently lazy that was the one I chose and it worked perfectly!

😁

Community Support

You don't have to create a measure for each reason separately. You can add a table "Reason table" which has all distinct possible reasons to the model. Then there are three methods coming to my mind.

Method one:

Use Power Query to split the "Reason for leaving" column. When splitting, expand Advanced options and select split into Rows rather than the default Columns. All reasons will be splitted into the same column with only one reason on one row. Then it will be easy to be counted with DAX.

You can apply the change to power bi desktop, create a relationship between this table and the "Reason table" created earlier based on Reason column. This is a one-to-many relationship from "Reason table" to the original data table. Then create below measure. Add the reason column to a visual and add a TOP N filter on it based on the measure.

Measure 1 = COUNT(Demo1[Reason for leaving]).

Method 2:

Use Power Query's Group by feature to count number of reasons after splitting the column into rows. Then apply a TOP N filter on the count column.

Method 3:

If you don't want to split the reason column, you can use the following measure:

Measure 3 = COUNTROWS(FILTER(Demo3,CONTAINSSTRING(Demo3[Reason for leaving],SELECTEDVALUE('Reason Table'[Reason]))))

I created samples of above three methods in a sample file. You can download the attachment at bottom to see details.

Best Regards,
Community Support Team _ Jing
If this post helps, please Accept it as Solution to help other members find it.

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