Skip to main content
cancel
Showing results for 
Search instead for 
Did you mean: 

Join the FabCon + SQLCon recap series. Up next: Power BI, Real-Time Intelligence, IQ and AI, and Data Factory take center stage. All sessions are available on-demand after the live show. Register now

Reply
jrdn03
Frequent Visitor

Expanding SharePoint Lookups in Power Query

For some reason, I can't seem to expand all my lookup fields in Power Query, only some. 
I have three Lists and would like to be able to have access to all fields in each list. Custom Columns seem to limit me to only using fields within one table at a time in PowerBI. 
Table 1: "DDR"
Table 2: "PM Updates"
Table 3: "Baselines"

In the PM Updates table - I find and expand the lookup from DDR. 

jrdn03_0-1665159651800.png

 

In the PM Updates table - I find and CANNOT expand the lookup from Baselines. 

jrdn03_1-1665159802931.png

 

In the Baselines table - I find the PM Update lookup but don't even have the option the expand and see fields to include. It has a dropdown option instead of expand. 

jrdn03_2-1665159917515.png

 

Not sure what to do here. Again, the reason I need this is because I need to create custom columns but based on fields across lists/tables. 

Thanks in advance. 

 

2 REPLIES 2
ppm1
Solution Sage
Solution Sage

Please see this article/video. It shows how to use the SharePoint REST API to quickly get list data, including expanding lookup columns.

Get Data From SharePoint Lists … But Fast – Hoosier BI

 

Pat

Microsoft Employee
lbendlin
Super User
Super User

You are aware that there is a limit of six expansions?  Generally it is not recommended to do this in Power Query,  Better to load all the related lists separately (like "User Information List") and then join them in the data model.

Helpful resources

Announcements
April Power BI Update Carousel

Power BI Monthly Update - April 2026

Check out the April 2026 Power BI update to learn about new features.

New to Fabric survey Carousel

New to Fabric Survey

If you have recently started exploring Fabric, we'd love to hear how it's going. Your feedback can help with product improvements.

Power BI DataViz World Championships carousel

Power BI DataViz World Championships - June 2026

A new Power BI DataViz World Championship is coming this June! Don't miss out on submitting your entry.

FabCon and SQLCon Highlights Carousel

FabCon &SQLCon Highlights

Experience the highlights from FabCon & SQLCon, available live and on-demand starting April 14th.