[DataFormat.Error] The file name is longer than the system-defined maximum length

Hello Rudz 

here the function to read files in VBA. You can implement in Excel, and if you need the file names in Excel, then this is some integrated approach. If you need the data in Power BI, then the approach of PhilipTreacy  looks really nice too. 

Option Explicit





'*
'* Properties that will be collected for each found file
'*
Type FoundFileInfo
    sPath As String
    sName As String
End Type

Function FindFiles(ByVal sPath As String, _
    ByRef recFoundFiles() As FoundFileInfo, _
    ByRef iFilesFound As Integer, _
    Optional ByVal sFileSpec As String = "*.*", _
    Optional ByVal blIncludeSubFolders As Boolean = False) As Boolean
'
' FindFiles
' ---------
' Finds all files matching the specified file spec starting from the specified path and
' searches sub-folders if required.
'
' Parameters
' ----------
' sPath (String): Start-up folder, e.g. "C:\Users\Username\Documents"
'
' recFoundFiles (User-defined data type): a user-defined dynamic array to store the path
' and name of found files. The dimension of this array is (1 To nnn), where nnn is the
' number of found files. The elements of this array are:
'   .sPath (String) = File path
'   .sName (String) = File name
'
' iFilesFound (Integer): Number of files found.
'
' sFileSpec (String): Optional parameter with default value = "*.*"
'
' blIncludeSubFolders (Boolean): Optional parameter with default value = False
'   (which means sub-folders will not be searched)
'
' Return values
' -------------
' True: One or more files found, therefore
'   recFoundFiles = Array of paths and names of all found files
'   iFilesFound = Number of found files
' False: No files found, therefore
'   iFilesFound = 0
'
' Using the function (sample code)
' --------------------------------
'    Dim iFilesNum As Integer
'    Dim iCount As Integer
'    Dim recMyFiles() As FoundFileInfo
'    Dim blFilesFound As Boolean
'
'    blFilesFound = FindFiles("C:\Users\MBA\Desktop", _
'        recMyFiles, iFilesNum, "*.txt?", True)
'    If blFilesFound Then
'        For iCount = 1 To iFilesNum
'            With recMyFiles(iCount)
'                MsgBox "Path:" & vbTab & .sPath & _
'                    vbNewLine & "Name:" & vbTab & .sName, _
'                    vbInformation, "Found Files"
'            End With
'        Next
'    Else
'        MsgBox "No file(s) found matching the specified file spec.", _
'            vbInformation, "File(s) not Found"
'    End If
'
'
' Constructive comments and Reporting of bugs would be appreciated.
'

    Dim iCount As Integer           '* Multipurpose counter
    Dim sFileName As String         '* Found file name
    '*
    '* FileSystem objects
    Dim oFileSystem As Object, _
        oParentFolder As Object, _
        oFolder As Object, _
        oFile As Object

    Set oFileSystem = CreateObject("Scripting.FileSystemObject")
    On Error Resume Next
    Set oParentFolder = oFileSystem.GetFolder(sPath)
    If oParentFolder Is Nothing Then
        FindFiles = False
        On Error GoTo 0
        Set oParentFolder = Nothing
        Set oFileSystem = Nothing
        Exit Function
    End If
    sPath = IIf(Right(sPath, 1) = "\", sPath, sPath & "\")
    '*
    '* Find files
    sFileName = Dir(sPath & sFileSpec, vbNormal)
    If sFileName <> "" Then
        For Each oFile In oParentFolder.Files
            If LCase(Left(oFile.Name, 16)) = "procurement plan" Then
                If LCase(oFile.Name) Like LCase(sFileSpec) Then
                    iCount = UBound(recFoundFiles)
                    iCount = iCount + 1
                    ReDim Preserve recFoundFiles(1 To iCount)
                    With recFoundFiles(iCount)
                        .sPath = sPath
                        .sName = oFile.Name
                    End With
                End If
            End If
        Next oFile
        Set oFile = Nothing         '* Although it is nothing
    End If
    If blIncludeSubFolders Then
        '*
        '* Select next sub-forbers
        For Each oFolder In oParentFolder.SubFolders
            FindFiles oFolder.Path, recFoundFiles, iFilesFound, sFileSpec, blIncludeSubFolders
        Next
    End If
    FindFiles = UBound(recFoundFiles) > 0
    iFilesFound = UBound(recFoundFiles)
    On Error GoTo 0
    '*
    '* Clean-up
    Set oFolder = Nothing           '* Although it is nothing
    Set oParentFolder = Nothing
    Set oFileSystem = Nothing

End Function

If this post helps or solves your problem, please mark it as solution (to help other users find useful content and to acknowledge the work of users that helped you)
Kudoes are nice too

Have fun

Jimmy