Forum Discussion
Changing the data source file - best practice?
Hi
It is just over a year ago since I joined this amazing forum.
I've just started a new project for myself.
Basically, I'll keep it simple without providing actual data samples because it will probably take me a week to learn how to provided an example again. Never quite got my head around that so I'll have to read up on that again because I'd bet a pound to a penny that I am going to get stuck pretty soon.
So I created a new power query from a blank workbook. I linked to the data source which, for now, was just in my Downloads folder and it had 93 rows in it containing sales data for a whole month of June 2024. I created lots of queries to break down the information into separate queries.
Once I was satisfied with the initial results, I then changed the data source to a new spreadsheet which I renamed to match the old spreadsheet name which I sent to the recycling bin. The replacement spreadsheet has sales data from June 2024 to Jan 2025.
When I refreshed, EVERY query didn't want to know. The only difference between the files is that one had 93 rows and the other has 408 rows!
What could be wrong?
I suspect it has something to do with the fact that the data is stored as a table?
I also get this error message on changing the source?
Thanks for your input.
Yes it is but I have just cracked it.
Basically, the item named in the error is the sheet name so once I changed that over it has remedied it. The only issue is that I need to change data source and worksheet name under every tab in Navigation step now.
I think I will simply need to remember to rename worksheet every time I download the source file to something common amongst all queries as I do with the filenames generally. Even when setting a new project up, it is clearly important to maintain a level of consistency in naming conventions.
3 Replies
Is the new spreadsheet saved in the same location as the old one? If not, that could be causing the error
Thanks for your input.
Yes it is but I have just cracked it.
Basically, the item named in the error is the sheet name so once I changed that over it has remedied it. The only issue is that I need to change data source and worksheet name under every tab in Navigation step now.
I think I will simply need to remember to rename worksheet every time I download the source file to something common amongst all queries as I do with the filenames generally. Even when setting a new project up, it is clearly important to maintain a level of consistency in naming conventions.
Hi Rhothgar
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