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magtsang
‎04-15-2020 06:00 AM

Announcing: Copy a Visual as an Image

Introducing the ability to copy a visual as an image to your clipboard! Today, we’re excited to announce you can easily share a captured image of a dashboard tile or a report visual with just one click! Here is what a copied visual would look like in an email - 

 

A_Power_BI_Visual_pasted_into_an_Outlook_mailA_Power_BI_Visual_pasted_into_an_Outlook_mail

 

You can now copy a static image of the visual in the Service along with the visual’s metadata including:

  • A link back into the Power BI dashboard or report
  • The title of the report or dashboard the content was copied from
  • If the image contains confidential information
  • The time stamp of when the data was last updated
  • The filters applied to the visual
 

Note: This is different from “Copy Visual” in Desktop, which allows you to copy and paste visuals between report pages while authoring. More information can be found here.
 

Here is a walkthrough on how you can interact with Copy Visual as an Image!

 

Copy from a Dashboard Tile

 
  • Navigate to the dashboard you want to copy from
  • Click on the “More options” menu on the top right corner of a dashboard tile
  • Click on “Copy visual as image”
  • When your visual is ready, paste your image using “Ctrl + V” or “right-click > Paste”
 

Power_BI_Tile_Visual_with_Copy_visual_as_image_highlightedPower_BI_Tile_Visual_with_Copy_visual_as_image_highlighted

 

Copy from a Report Visual

  • Navigate to the report you want to copy from
  • Hover over a visual and click on the “Copy visual as image” icon on the visual header
  • When your visual is ready, paste your image using “Ctrl + V” or “right-click > Paste”
 

A_report_visual_with_the_Copy_icon_highlighted_in_the_visual_headerA_report_visual_with_the_Copy_icon_highlighted_in_the_visual_header

 

FAQ:

I don’t want users to be able to copy a specific visual, how can I turn this off?

To toggle off Copy Visual for individual report visuals:

  • In edit mode, navigate to the Visual Formatting pane
  • Under “Visual Header”, toggle off the “Copy icon”
  • Save changes, and the Copy icon won’t appear on that report visual

Visual_Header_highlighted_on_the_visual_Formatting_PaneVisual_Header_highlighted_on_the_visual_Formatting_Pane

Copy_icon_toggle_highlightedCopy_icon_toggle_highlighted

 

If you are unable to find the Visual Header setting, turn on the modern visual header option under Report Settings. 

 

Highlighted_toggle_to_turn_on_modern_visual_headerHighlighted_toggle_to_turn_on_modern_visual_header

 

 

I don’t want a group of users to be able to copy visuals, how can I turn this off?

Admins can turn off this feature for specific security groups or the entire organization through the Admin portal:

  • Navigate to the Admin Portal
  • Under “Tenant settings”, find the “Export and sharing settings”
  • Under “Copy and paste visuals”, disable this feature for your selected user groups
  • Save changes, and the specified groups will not be able to copy visuals as an image throughout Power BI
 

Turn_off_Copy_and_Paste_Visuals_in_tenant_settings_of_the_admin_portalTurn_off_Copy_and_Paste_Visuals_in_tenant_settings_of_the_admin_portal

 

 

Why is the Copy icon disabled on a visual? 

 

Visual_with_the_Copy_Visual_as_Image_disabled_on_the_headerVisual_with_the_Copy_Visual_as_Image_disabled_on_the_header

 

 

We currently support native Power BI visuals and Certified Visuals. There is limited support for certain visuals including:

  • ESRI and other Map visuals
  • Python visuals
  • R visuals
  • PowerApps
  • Non-certified custom visuals
For your custom visual to be supported, learn more about how to certify your custom visual.

 

I have a data sensitivity label applied to my report. Will this label be applied to a copied visual?

Sensitivity labels will not be applied to copied visuals; however, users will be notified that they are taking a screenshot from a sensitive report before copying.

 

Dialog_pop-up_for_reports_with_a_data_sensitivity_label_appliedDialog_pop-up_for_reports_with_a_data_sensitivity_label_applied

 

 

When the content is pasted, there will be information in the metadata letting others know the visual contains confidential data. 

 

 

Pasted_visual_with_Confidential_info_in_the_metadataPasted_visual_with_Confidential_info_in_the_metadata

 

 

Why is my visual not pasting correctly?

There are limitations around Copy Visual including:

  • Limited support for visual formatting such as:
    • Tile scaling when pasting
    • Custom visuals with animations
    • Regional number formatting
    • Title styling may not be retained
  • Copying constraints:
    • Cannot redirect users to content with Odata filters and sticky states such as personal bookmarks
    • Pinned live pages are not supported
    • Cannot copy visuals that are unable to be pinned to a dashboard 
  • Applications with limited support for pasting HTML-formatted content from the clipboard may not render everything that was copied from the visual
  • The copied image will only contain what is shown in the visible viewport of the visual
 

What’s next?

Head on over to Power BI and try it out - share data insights with colleagues, create beautiful presentations, and use this feature to your heart’s content!

This feature will be available to all tenants by the end of this week. Let us know what you think by commenting on this post. If you have suggestions for future enhancements, add an idea on Power BI Ideas page and upvote the items you want to see 😊

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