Description Current behavior In Microsoft Fabric, workspace retention and recovery settings are configured at the tenant level through the Fabric Admin Portal. The retention period for deleted collaborative workspaces can be configured between 7 to 90 days. This configuration applies uniformly across all workspaces in the organization. There is currently no supported capability to define different retention policies per workspace or per capacity (based on the available documentation and admin settings scope). Additionally: Personal workspaces (“My workspace”) have a fixed 30-day retention period that cannot be modified. Problem statement This tenant-wide configuration introduces limitations for organizations with diverse governance, compliance, and operational requirements. Examples: Some workspaces (e.g., production or regulated environments) require longer retention periods for compliance or auditing. Other workspaces (e.g., dev/test environments) may require shorter retention periods to optimize cost and lifecycle management. Large enterprises operating multiple business units or environments cannot apply differentiated policies aligned with their governance models. Impact Lack of flexibility in governance and compliance enforcement Increased operational overhead (manual processes or workaround strategies) Difficulty aligning Fabric retention behavior with enterprise data lifecycle policies Potential risk of either: Data being deleted too soon, or Data being retained longer than necessary Suggested improvement Provide the ability to configure retention policies at a more granular level, such as: Workspace-level retention configuration Capacity-level retention configuration Priority-based or tag-based retention policies (e.g., Prod vs Dev) This would enable: More flexible governance models Better alignment with enterprise compliance requirements Improved lifecycle management of Fabric assets
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