Forum Discussion
Power BI Integration with Powerapps
Hi DakshinamurthyS , Thank you for reaching out to the Microsoft Fabric Community Forum.
When you embed a Power BI dashboard in a Power Apps canvas app, each user who views the dashboard must be authenticated with Power BI. The developer’s Power BI connection cannot be shared, every user needs their own access and license. This is because Power BI enforces data security and user-based permissions. It verifies that the logged-in Power Apps user also has rights to the embedded Power BI content.
If the app is for internal employees, the simplest approach is to publish the report to a workspace in Power BI Service (with either Pro or Premium capacity) and grant each user Viewer access to that workspace. This allows users to view the dashboard inside Power Apps without needing separate sign-ins beyond their organizational credentials.
If you want users to see the dashboard without Power BI accounts (for example, in an external-facing app), then you must use Power BI Embedded with an Azure AD service principal (the app owns data model). This way, the app authenticates to Power BI on behalf of the users using an Embedded capacity.
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Hi DakshinamurthyS , Thank you for reaching out to the Microsoft Fabric Community Forum.
When you embed a Power BI dashboard in a Power Apps canvas app, each user who views the dashboard must be authenticated with Power BI. The developer’s Power BI connection cannot be shared, every user needs their own access and license. This is because Power BI enforces data security and user-based permissions. It verifies that the logged-in Power Apps user also has rights to the embedded Power BI content.
If the app is for internal employees, the simplest approach is to publish the report to a workspace in Power BI Service (with either Pro or Premium capacity) and grant each user Viewer access to that workspace. This allows users to view the dashboard inside Power Apps without needing separate sign-ins beyond their organizational credentials.
If you want users to see the dashboard without Power BI accounts (for example, in an external-facing app), then you must use Power BI Embedded with an Azure AD service principal (the app owns data model). This way, the app authenticates to Power BI on behalf of the users using an Embedded capacity.
Collaborate and share in Power BI - Power BI | Microsoft Learn
Embed content in your Power BI embedded analytics application - Power BI | Microsoft Learn
Power Apps visual for Power BI - Power Apps | Microsoft Learn
Licenses and Subscriptions for Business Users - Power BI | Microsoft Learn
Roles in workspaces in Power BI - Power BI | Microsoft Learn
<p>When you embed a Power BI dashboard in a Power Apps canvas app, each user who views the dashboard must be authenticated with Power BI. The developer’s Power BI connection cannot be shared; every user needs their own access and license. This is because Power BI enforces data security and user-based permissions. It verifies that the logged-in Power Apps user also has rights to the embedded Power BI content.</p>
<p>If the app is for <b>internal employees</b>, the simplest approach is to publish the report to a workspace in Power BI Service (with either Pro or Premium capacity) and grant each user Viewer access to that workspace. This allows users to view the dashboard inside Power Apps without needing separate sign-ins beyond their organizational credentials.</p>
<p>If you want users to see the dashboard <b>without Power BI accounts</b> (for example, in an external-facing app), then you must use <b>Power BI Embedded</b> with an Azure AD service principal (the "app owns data" model). This way, the app authenticates to Power BI on behalf of the users using an Embedded capacity.</p>