sharing workspace

[waleed111]

can i share my workspace with other if have power bi pro just or i have to own premium account also.

[themistoklis]

@waleed111 

As long as you have PowerBI Pro license you can publish the report on PowerBI service and share it with the relevant people.

See links below:

https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards

https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-collaborate-power-bi-workspace

You can also publish to web and share the link to colleagues:

Share--> Embed report

[waleed111]

i want to share workspace not report or dashboard.

[v-jingzhang · Accepted solution]

Hi @waleed111 

You cannot share your personal workspace (it means My workspace in Power BI Service). If you want to share a workspace with others, you can create a new workspace from Workspaces -> Create a workspace and add other people into it.

If you don't have a premium license, both of you and the people added to this workspace need a pro license so that you can access this workspace.

If you have a premium license, you can assign this workspace to a dedicated capacity in workspace settings. Then you can add people without a pro license into it. But these people can only have read-only rights in this workspace as a Viewer role. If they need a higher role, they also need a pro license. 

So whether you need more pro licenses or a premium license depends on what roles you want the other people play in the workspace and how you want to distribute the contents from the workspace. A premium license is not always necessary.

Please find more information from the following links:

Roles-in-the-new-workspaces

Create-new-workspaces-in-Power-BI

Best Regards,

Community Support Team _ Jing Zhang

If this post helps, please consider Accept it as the solution to help other members find it.

[themistoklis]

@waleed111 

If you have a PowerBI PRO license then you can do that.

You need to publish the workspace on PowerBI Service and then share it with the people you want.

People can access it through PowerBI service (if they have a PowerBI PRO license) or though a web link (anyone with the link can access it)