Workspace vs get data

Thank you for sharing this great resource. A few follow ups if you could help. I think this post will benefit the rest of the community.

1. We have Desktop and Pro version. Any restrictions for what I am trying to do?

2. Do my team members need to work out of one single file on the workspace? Or they can upload multiple files? Or the question should be... does the visual link to the dedicated workspace? Or files individually on the workspace?

3. A calculation table will need to be built up the files / data my team members update. The visual will need to be based on the calculation table. I suppose that I can create "new measures" or "calculated tables" From the page you shared, it appears that only the report tab will be available in the desktop canvas. Alternatively, I could have the calculation table live in the workspace and build visuals upon it. Then the question becomes ... does the workspace work the same way as a directory? Would the calculation table update once my team members update?

4. Scheduled refresh. Do I need to create a gateway for that?

Appreciated. I am not an IT person. But nowadays IT is essential knowledge. Everybody needs to brush it up.

Jen