Visio Visual Field Word Wrapping

[DonMegel]

I have created a map of our facility that allows users to find a location and then zoom to it. The underlying data is in a SharePoint list. The map image was given shape data using Visio, and then those shapes are populated with data in Power BI. The problem I am having is that the employee names spill out of the shape and overlap names in adjacent shapes. The Field Mapping tab of the Visio Visual does not have a place for word wrapping: 

If I open Visio, link it to my SharePoint list, and populate the occupant names before importing the Visio document into Power BI, that solves the problem. HOWEVER, I have not been able to find a way to keep the Visio document update to reflect changes. Turning on data refresh does not appear to work. Only opening the map in Visio, refreshing, then saving the map, allows Power BI to pick up the updated occupant names.

So, what I need is a way to prevent occupant names from overlapping if using Power BI Field Mapping OR I need a way to automate the Visio refresh.

I am open to other ideas and suggestions.

Thank you,

[saritasw]

@DonMegel 

Unfortunately, Power BI Visio Visual does not support dynamic word wrapping via Field Mapping.

But, you can fix the text overlap by formatting the shapes directly in Visio before using them in Power BI.
Open your Visio file, right-click each shape → Format Shape → go to the Text Box section and enable "Word wrap text in shape." Adjust the shape size or margins as needed.

Then link the shapes to your SharePoint list using Data → Link Data to Shapes, save the file, upload it to SharePoint or OneDrive, and use it in Power BI. This way, the text will wrap properly inside each shape.

There is no native auto-refresh of linked data inside a Visio file once it's uploaded.

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If this solution worked for you, kindly mark it as Accept as Solution. This would be helpful for other members who may encounter similar issues and feel free to give a Kudos, it would be much appreciated!

Thank you,
Sarita 

[DonMegel]

Thank you, when I right click on the shape in Visio and select Format Shape, there is no category for Text:

[saritasw]

Can you check the ribbon tabs? You might find an option related to text or word wrapping there. I haven’t used it much myself, but it’s worth a look.

[DonMegel]

That has been my challenge in finding a solution. Visio guides don't touch on Power BI issues, and Power BI guides don't say much about Visio.

[Anonymous]

Hi @DonMegel,

Thank you for reaching out in Microsoft Community Forum.

Thank you @saritasw for the helpful response.

Please follow below steps for Visio Visual in Power BI;

1.Please Enable Word Wrap in Visio;
Select the shape → go to Home tab → open Paragraph settings → enable “Word wrap text in shape.”

2.Link Data in Visio (Not in Power BI)
Use Data → Link Data to Shapes in Visio to connect your SharePoint list, then save the file.

3.Upload Updated Visio File;
Upload the refreshed Visio file to SharePoint or OneDrive before using it in the Power BI Visio Visual.

4.Power BI doesn’t auto-refresh linked data from Visio. To reflect changes, manually refresh in Visio, then save and re-upload the file.

Please continue using Microsoft Community Forum.

If this post helps in resolve your issue, kindly consider marking it as "Accept as Solution" and give it a 'Kudos' to help others find it more easily.

Regards,
Pavan.

[DonMegel]

Thank you, unfortunatly, there is no "Word wrap text in shape option":

[v-menakakota]

Hi @DonMegel  ,
Thanks for reaching out to the Microsoft fabric community forum. 

Please go through below which may help you in resolving the issue:
Add Visio Visuals to Power BI reports - Microsoft Support

If I misunderstand your needs or you still have problems on it, please feel free to let us know.  

Best Regards, 
Menaka.
Community Support Team 

[DonMegel]

Thank you, I have followed those instructions. The Visio visual is working but the data values assigned to the shapes in the visual do not wrap, and instead pour over into the next shape. That is the problem I am having. 

[v-menakakota · Accepted solution]

Hi @DonMegel  ,

 As the Visio Visual in Power BI currently doesn't support word wrapping through field mapping and the available documentation does not clearly outline these limitations, I recommend submitting this feedback to the Power BI Ideas forum. This will help bring visibility to the issue and encourage the product team to consider enhancements in future updates.
I suggest submitting your detailed feedback and ideas through Microsoft's official feedback channels, such as Microsoft Fabric Ideas. Feedback submitted through these channels is frequently reviewed by the product teams and can contribute to meaningful improvements.
Fabric Ideas - Microsoft Fabric Community

If I misunderstand your needs or you still have problems on it, please feel free to let us know.  

Best Regards, 
Menaka.
Community Support Team 

[v-menakakota]

Hi @DonMegel ,

Could you please confirm if you've submitted this as an idea in the Ideas Forum? If so, sharing the link here would be helpful for other community members who may have similar feedback.

If we don’t hear back, we’ll go ahead and close this thread. For any further discussions or questions, please start a new thread in the Microsoft Fabric Community Forum  we’ll be happy to assist.

Thank you for being part of the Microsoft Fabric Community.