Forum Discussion

Switto's avatar
Switto
Helper IV
6 years ago
Solved

Sharepoint list into PowerBI

Hello Everyone, I am trying to connect a list which has thousands of line items and more than 100 columns. Still, After removing the unnecessary columns, my refresh takes 15-20 min.   I have conne...
Need Help
  • v-yingjl's avatar
    v-yingjl
    6 years ago

    Hi Switto ,

    When connecting SharePoint in power bi desktop, it can only connect to SharePoint Folder and SharePoint lists. Unfortunately, both of them could not connect the views instead of the lists. SharePoint Folder just show the files name, path, types and so on in desktop and SharePoint lists like what we have dicussed previously.

     

    Perhaps you can submit the requirement to ideas and add your comments there to make this feature coming sooner: https://ideas.powerbi.com/forums/265200-power-bi-ideas

     

    Best Regards,

    Yingjie Li

     

    If this post helps then please consider Accept it as the solution to help the other members find it more quickly.

     

v-yingjl's avatar
v-yingjl
Community Support
6 years ago

Hi Switto ,

You can try the following two ways :

  1. Spilt your data into some small size files in SharePoint;
  2. Replace the data source into which can produce underlying data in power bi desktop like SQL Server Database and so on.

 

Best Regards,

Yingjie Li

 

If this post helps then please consider Accept it as the solution to help the other members find it more quickly.

 

Switto's avatar
Switto
Helper IV
6 years ago

Hi Yingjie,

Thanks for the replay.

For the Sharepoint split option: Will it not again takes the same time while doing the refresh as it will talk to all the queries and show the results.

For the SQL part: We don't have access to servers nor we can request it.

Just checking, after removing the unnecessary columns, are these columns still active in the background and consuming data while refreshing hence consuming the same data and time?

Thanks

 

 

  

 

  • v-yingjl's avatar
    v-yingjl
    Community Support
    6 years ago

    Hi Switto ,

    If you use SharePoint, even if you have removed unnecessary columns in power bi desktop and refresh it, these are still active in the background and will take the same refersh time because you just modify data in power bi desktop instead of SharePoint. 

     

    Best Regards,

    Yingjie Li

     

    If this post helps then please consider Accept it as the solution to help the other members find it more quickly.

     

    • Switto's avatar
      Switto
      Helper IV
      6 years ago

      Oh ok..Is there any other way to reduce the time taken??

       

    • Switto's avatar
      Switto
      Helper IV
      6 years ago

      Sorry to bother you again..

      Is there a way to connect the views instead of the lists. So we can give a particular view with only particular columns which are required and take less space?

       

      • v-yingjl's avatar
        v-yingjl
        Community Support
        6 years ago

        Hi Switto ,

        When connecting SharePoint in power bi desktop, it can only connect to SharePoint Folder and SharePoint lists. Unfortunately, both of them could not connect the views instead of the lists. SharePoint Folder just show the files name, path, types and so on in desktop and SharePoint lists like what we have dicussed previously.

         

        Perhaps you can submit the requirement to ideas and add your comments there to make this feature coming sooner: https://ideas.powerbi.com/forums/265200-power-bi-ideas

         

        Best Regards,

        Yingjie Li

         

        If this post helps then please consider Accept it as the solution to help the other members find it more quickly.