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Switto's avatar
Switto
Icon for Helper IV rankHelper IV
6 years ago
Solved

Sharepoint list into PowerBI

Hello Everyone,

I am trying to connect a list which has thousands of line items and more than 100 columns. Still, After removing the unnecessary columns, my refresh takes 15-20 min.

 

I have connected the data like: Get Data>More>Other>ShrepointList>Entered the path>Connect>Choose the respective list>Edit and removed the unnecessary columns and close and Apply.

 

And, I have connected same SP list without removing the columns and it took the same time and same data around 235MB.

 

Is it my understanding correct to link the SP list and removing the columns or there is another way so I can save time in the refresh.

 

Thanks a ton

 

Need Help
  • v-yingjl's avatar
    v-yingjl
    6 years ago

    Hi Switto ,

    When connecting SharePoint in power bi desktop, it can only connect to SharePoint Folder and SharePoint lists. Unfortunately, both of them could not connect the views instead of the lists. SharePoint Folder just show the files name, path, types and so on in desktop and SharePoint lists like what we have dicussed previously.

     

    Perhaps you can submit the requirement to ideas and add your comments there to make this feature coming sooner: https://ideas.powerbi.com/forums/265200-power-bi-ideas

     

    Best Regards,

    Yingjie Li

     

    If this post helps then please consider Accept it as the solution to help the other members find it more quickly.

     

6 Replies

  • v-yingjl's avatar
    v-yingjl
    Icon for Community Support rankCommunity Support
    6 years ago

    Hi Switto ,

    You can try the following two ways :

    1. Spilt your data into some small size files in SharePoint;
    2. Replace the data source into which can produce underlying data in power bi desktop like SQL Server Database and so on.

     

    Best Regards,

    Yingjie Li

     

    If this post helps then please consider Accept it as the solution to help the other members find it more quickly.

     

    • Switto's avatar
      Switto
      Icon for Helper IV rankHelper IV
      6 years ago

      Hi Yingjie,

      Thanks for the replay.

      For the Sharepoint split option: Will it not again takes the same time while doing the refresh as it will talk to all the queries and show the results.

      For the SQL part: We don't have access to servers nor we can request it.

      Just checking, after removing the unnecessary columns, are these columns still active in the background and consuming data while refreshing hence consuming the same data and time?

      Thanks

       

       

        

       

      • v-yingjl's avatar
        v-yingjl
        Icon for Community Support rankCommunity Support
        6 years ago

        Hi Switto ,

        If you use SharePoint, even if you have removed unnecessary columns in power bi desktop and refresh it, these are still active in the background and will take the same refersh time because you just modify data in power bi desktop instead of SharePoint. 

         

        Best Regards,

        Yingjie Li

         

        If this post helps then please consider Accept it as the solution to help the other members find it more quickly.